PUR 7776 Single Source.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of State

TITLE: Voter Registration Application (VRA) for Florida Voter Registration System (FVRS)

Short description of the commodity or service desired: Computer based application software

CONTACT

Name: David Shufflebotham

Address: 500 S. Bronough Street, R.A. Gray Building, Tallahassee, Florida 32399

Telephone: (850) 245-6457

Email: purchasing@dos.myflorida.com

Internal tracking number, if any: DOS-SS-24/25-033

Date posted: 12/5/2024 Last day for receipt of information: 12/30/2024

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43232400 Development software

43232701 Application server software

Quantity or Term (as appropriate):

January 1, 2025 - December 31, 2025

Requestor (division, bureau, office, individual, as appropriate):

Division of Elections, Bureau of Voter Registration Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

VR System’s Voter Registration Application, Voter Focus is used by the Bureau of Voter

Registration Services (BVRS) to perform mandated statutory duties daily. Please refer to 98.035, F.S., 98.075, F.S., and Rule 1S-2.039. Voter Focus is the Voter Registration software that was created and is maintained by VR Systems for the BVRS. This support and license is crucial to the BVRS operations

Intended Single Source:

VR Systems, Inc., 3773 Commonwealth Blvd., Tallahassee, FL 32303

PUR 7776 (Revised 07/2022) Page 2 of 2

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Estimated Dollar Amount:

$43,698.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The VR Systems’ Voter Registration Application (VRA) for the Bureau of Voter Registration

Services (BVRS) is the only statewide voter registration application with the ability to interface with the Florida Voter Registration System (FVRS) in the manner specified by the Florida

Department of State. The VRA is available only from VR Systems and is not sold through any other reseller. The VR System’s VRA is currently installed and functional in the Bureau of Voter

Registration Services and has been in use since 2006 (with upgrades) and is used extensively on a daily basis without, which BVRS would not be able to perform its statutory duties

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Gina McLeod, Chief, Bureau of Voter Registration Services, Divison of Elections

Maria Matthews, Director, Division of Elections

Antonio Murphy, Director, Division of Administrative Services

Katrina Youman, Purchasing Manager, Division of Administrative Services

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-

1.045, Florida Administrative Code, and section 120.57(3), F.S.