Volvo Equipment Repairs

Louisville Metro Government's Fleet Services is seeking a price contract for Volvo Equipment Repairs through Invitation for Bid (IFB260081), which will serve Bath County and surrounding areas in Kentucky. The primary objective is to establish a contract with vendors certified to perform warranty repairs on Volvo equipment and attachments. Bidders must be located within a 25-mile radius of 3515 Newburg Road and demonstrate capabilities to perform comprehensive equipment maintenance services. The bid will be evaluated on two primary criteria: price (55 points) and capabilities (45 points), with vendors required to submit detailed documentation including a comprehensive price sheet, company overview, and warranty work certifications. The solicitation timeline includes a question period from September 18, 2025, to September 26, 2025, with final submissions due on October 8, 2025, at 3:00 PM EDT through the Bonfire online portal. All repairs, parts, and labor must be fully warranted for 180 days, and the contract may be renewed annually for up to five years.

The procurement includes specific set-aside and participation goals for minority, female, and historically underrepresented businesses, with targeted involvement of 15% Minority Business Enterprise (MBE), 5% Female Business Enterprise (FBE), and 0.5% Historically Black Enterprise (HBE). Vendors must complete Good Faith Effort (GFE) documentation detailing subcontractor relationships and enterprise certifications. The solicitation offers preferences for local vendors and those paying a minimum wage of $10.10 per hour, with potential financial penalties for false claims. While no specific award value is listed, the contract allows for ongoing equipment repair services without guaranteed work quantities. Vendors must comply with Louisville Metro's "Ban the Box" ordinance regarding employment application practices and provide comprehensive business classification information, including options for minority, women, disabled, and veteran-owned business designations.