Vogelsang RotaCut Spare Parts - VIP

Hampton Roads Sanitation District is soliciting quotes under RFQ #408378 for Vogelsang RotaCut spare parts, with responses due October 30, 2026 at 2:30 p.m. Eastern Time. Only the specified Vogelsang brand is acceptable; no equals will be accepted.

Responses must be submitted online only through HRSD's Oracle ERP iSupplier Portal, and bidders must be fully registered and approved HRSD suppliers before responding. The eVA posting is for advertisement only. New suppliers register at https://www.hrsd.com/procurement by completing company information and submitting a W-9, then allow 24–48 hours for credentials. Suppliers located outside the United States and Canada must contact the HRSD ERP Help Desk at erphelp@hrsd.com before registering. Disable pop-up blockers during registration, particularly in the Tax Country field. Do not contact the buyer for solicitation documents; direct questions to the help desk.

No set-asides are established. HRSD encourages participation by small, women-owned, minority-owned, military family-owned, service-disabled veteran-owned, and employment services organizations where practicable.

The solicitation covers 39 line items of replacement parts, including o-rings, mechanical seals, cables, adapters, bolts, washers, cutting screens, and blade assemblies, with quantities of 2 to 8 units per line item. Delivery is to the Virginia Initiative Plant at 4201 Powhatan Avenue, Norfolk, Virginia. Bidders must submit firm unit prices per line item that include all delivery charges, on F.O.B. Destination, freight prepaid terms. Required submittals are four recent references demonstrating similar experience, detailed product literature, delivery schedules, and warranty statements.

Payment is due within 30 days of invoice submission, delivery, or service completion, whichever occurs last. The contract is governed by Virginia law and HRSD procurement policy, with standard commercial terms. No pre-bid conference or jobsite inspection is required.