Vizcaya Village Phase 2-5 Buildings Furnishings

The Procurement Department of Vizcaya Museum and Gardens Trust, Inc. is requesting quotations for furnishings across five buildings in the Vizcaya Village Phase 2 restoration project, with quotations due August 13, 2026 at 2:00 p.m. EST and a site visit scheduled July 29, 2026 at 10:00 a.m. at the Vizcaya Village Garage. No set-aside, preference program, or eligibility restriction applies.

The scope covers chairs, tables, desks, stools, shelving, display cases, rugs, and lounge chairs from specified manufacturers including Emeco, Steelcase, Knoll, Herman Miller, and Bernhardt. The vendor quote must include pricing, sourcing, submittals, and full labor for delivery, assembly, and installation at Vizcaya Village, 3250 South Miami Avenue, Miami, Florida. The vendor is responsible for all tools, equipment, shipping, materials, testing, inspection, and warranties on goods and services.

Vizcaya Museum and Gardens Trust is tax-exempt; proposers must assume any applicable taxes within quoted costs. Performance bonds and labor and materials bonds in the amount of 100 percent of the contract total are required. The installation window extends December 15, 2026 through January 31, 2027, with a one-year workmanship and equipment warranty commencing January 31, 2027 and extending through January 31, 2028.

Payment is structured as 25 percent upon product order submittal for manufacturer deposits, up to an additional 30 percent for larger deposits, 30 percent upon receipt of equipment on site and commencement of installation, and a final 20 percent upon VMGTI acceptance, completion of any required training, receipt of completed warranties, and closeout materials.

Award determination uses a 100-point scoring system: 40 points for price, 25 points for past performance and references, 25 points for proposer qualifications and firm capabilities, and 10 points for proposer location and local support. Proposer inquiries are due August 4, 2026 at 2:00 p.m. EST, with VMGTI responses by August 7, 2026. Notice of award is expected September 9, 2026. Submissions are made through BidNet Direct; all proposals must include completed Exhibits A through C to be considered valid.