REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

REQUEST NO: RFQ: 2026-02

REQUEST TITLE: VIZCAYA VILLAGE PHASE 2 - 5 BUILDINGS

FURNISHINGS

ISSUED BY: PROCUREMENT DEPARTMENT

VIZCAYA MUSEUM AND GARDENS TRUST, INC.

3251 SOUTH MIAMI AVE. MIAMI, FL 33129

BACKGROUND

Vizcaya Museum and Gardens is a historic house museum and gardens owned by Miami-Dade County and managed by Vizcaya Museum and Gardens Trust, Inc., a 501(c)3 non-profit organization (“VMGTI” or “Vizcaya”). The estate includes a 45,000-sf museum and gardens full of important, sensitive collections, fifteen other historic buildings or structures, several non-historic buildings or structures, and rare plants on fifty acres.

SCOPE OF SERVICES

Vizcaya is soliciting a vendor to provide a quote for the Furnishings outlined in the 5 Buildings Restoration Project Documents by Beyer Blinder Bell (BBB), including Plans dated 10/10/25, Specifications dated 11/20/25, and Look Book 10/17/24.

Quote is to include pricing, sourcing, submittals, and labor for delivery, assembly, and installation including all tools/equipment, shipping/delivery, materials, and any other requirements needed for complete installation including testing and inspection, as required, and all warrantees on goods and services. Services are to be provided at Vizcaya Village, located at 3250 South Miami Avenue, Miami, Florida 33129.

The selected vendor is to submit product cut sheets, specs and brochures for VMGTI & BBB review and approval prior to ordering the equipment. Standard manufacturer warranty information is to be provided. Vendor is to provide at a minimum, a one-year warranty on labor and installation which starts at completion of installation. VMGTI reserves the right to reject any substitution.

Delivery and Installation will be coordinated with the project’s General Contractor Red Door Construction [RDC]. Because of work occurring in multiple buildings, Vizcaya requires that Proposer minimize the number of deliveries to the site. To accomplish this, Proposer should accept delivery at its own, or a third-party facility, and coordinate delivery to the Village 5 Buildings with RDC and Vizcaya.

As part of Exhibit A, Proposer is asked to briefly explain its approach to efficient delivery of the equipment.

The Vizcaya Village 5 Buildings are located in the Vizcaya Village between S. Miami Avenue and US-1. Entry may be made from S. Miami Ave or 32nd Road. The 5 Buildings are located at Ground Level, no more than Two Hundred Feet (200’) of paved path from the paved parking lot. There is no loading dock. Once inside the building, Proposer will need to move equipment on a flat surface a maximum distance of 100’ to the point of installation. Two of the buildings have second floors accessed by stairs; there are no elevators

Proposer is to provide floor, corner, and door frame protection to prevent marring, scuffing, and damage. Proposer is to exercise care with nearby surfaces such as walls, doors, door frames, and thresholds. Walls will be freshly painted, and cabinets/countertops will be newly installed.

Protection plan must be approved by VMGTI before delivery. Proposer is responsible for any damage that occurs due to insufficient protection and carelessness.

Proposer is responsible for the off-site removal of all equipment packing and shipping materials to disposal or recycling centers and leaving site broom clean upon completion.

Proposer must take any necessary steps to register equipment with manufacturers to initiate warranties on a mutually agreed upon date. Proposer must compile and provide to Vizcaya a well-organized file or binder with all equipment literature, maintenance and warranty information, with clear identification as to the equipment to which each pertains. Failure to provide such documentation will delay final completion and may result in withholding of payment to Proposer.

Proposer is responsible for all final connections and testing (electrical, etc.) to any equipment in this contract requiring such connection and testing. All installation must be performed by individuals licensed for this work and in accordance with manufacturer’s certification requirements. All hardwiring must be completed by a licensed electrician. Provide copy of license prior to Notice of Intent to Award. If Proposer does not comply with manufacturer installation requirements and such non-compliance results in damage to equipment or voiding of manufacturer warranty, Proposer shall be responsible to Vizcaya for repairing or replacing any equipment damaged as a result of non-compliant installation and for repairs that may result from a voided warranty for the duration of the manufacturer’s original warranty.

SCHEDULE OF EVENTS

RFQ Issue Date: 07. 20. 2026

Site Visit – Vizcaya Village Garage 07. 29. 2026 @ 10:00 am EST

Deadline for Proposers to Submit Inquiries: 08. 04. 2026 @ 2:00 pm EST

VMGTI to Issue Response to Proposer Inquiries: 08. 07. 2026

Deadline for Quotation Submission: 08. 13. 2026 @ 2:00 pm EST

Notice of Award: 09. 09. 2026

Installation of Materials Window:

Workmanship & Equipment Warrantee

12. 15. 2026 – 01. 31.2027

01.31.2027 - 01.31.2028

Proposals and Questions are to be submitted to Vizcaya using the below method:

BidNet Direct: https://www.bidnetdirect.com/florida/vizcayamuseumandgardens

[Follow the prompts for free registration.]

VMGTI will determine, at its sole discretion, which inquiries to answer and whether to modify the RFQ. When issued, responses and/or modifications shall be issued by VMGTI to all registered prospective Proposers. Any communications from any individual other than Ric S. is not binding on VMGTI.

Note: VMGTI reserves the right to amend and/or alter this schedule as it deems necessary.

QUOTATION SUBMISSION

Each Proposer shall submit their completed RFQ submission to Bidnetdirect.com.

Proposer is solely responsible for the timely delivery of its quotation. Failure to meet the quotation receipt date and time shall result in rejection of the quotation.

Quotations shall not be opened publicly.

Responses to the requirements of this RFQ in the formats requested are desirable with all questions answered in as much detail as practicable. The Proposer’s responses are to demonstrate an understanding of the requirements. Quotations prepared simply and economically, providing a straightforward, concise description of the Proposer’s ability to meet the requirements of the RFQ are also desired. Each Proposer is solely responsible for the accuracy and completeness of its quotation.

REQUEST FOR QUOTATION PACKAGE ATTACHMENTS

This request does not commit Vizcaya to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

EXHIBIT A: BID FORM for Proposer to submit with costs inserted.

Please also describe your anticipated approach to delivering the equipment in Exhibit A.

While substitutions should be avoided whenever possible, please follow the instructions on Exhibit A for any substitutions that are absolutely required.

EXHIBIT A1: Electronic Spreadsheet of Bid Form for the Submittal of Costs

EXHIBIT B: Affidavits for Proposer to Submit.

EXHIBIT C: References for Proposer to Submit.

EXHIBIT D: Village FF&E Look Book 17 October 2024

EXHIBIT E: VV Phase 2 Furniture Specifications and Cut Sheets.

EXHIBIT F: Sample Agreement and Addendum A.

EXHIBIT G: Vizcaya Museum Contractor Rules of Conduct.

EXHIBIT H: Debarment, Suspension, Ineligibility Form

EXHIBIT I: Vizcaya’s Required Proposer Forms

COMPLETED EXHIBITS A-C ARE REQUIRED FOR A VALID QUOTATION.

An Excel Spreadsheet version of Exhibit A is included in the RFQ Package. This will be used for VMGTI internal analysis only. Please complete this document and lock the fields so that no additional revisions may occur and submit as a separate document with your completed RFQ submission. Please save a copy of your completed Exhibit A spreadsheet as a PDF and attach it to your final RFQ submission.

In the event that a Proposer determines that one or more items of equipment specified in this RFQ is not readily available, Proposer is strongly encouraged to explain the circumstances and submit requests for substitution by the deadline for inquiries noted below. If Vizcaya approves any equipment substitutions as a result of a Proposer inquiry in advance of the deadline for quotation submission, Vizcaya will issue an addendum to this RFQ. In the event that Proposer needs to submit one or more substitutions that have not been approved in advance by Vizcaya, Proposer must follow instructions on Exhibit A.

If the Proposer needs to submit changes or addenda following initial Quotation submission but prior to the deadline, such shall be submitted in writing, signed by an authorized representative of the Proposer, cross-referenced clearly to the relevant quotation section, in a sealed envelope, prior to the quotation opening. Such shall meet all requirements for the quotation. If the Proposer chooses to withdraw its quotation response, the withdrawal notice shall be in writing and received prior to quotation opening.

VMGTI is tax-exempt; any taxes, if applicable, shall be assumed to be included within the Proposer’s cost.

PROPOSAL EVALUATION

The award will be given to the Proposer whose Quotation is deemed most advantageous to VMGTI at VMGTI’s sole discretion.

Vizcaya’s Executive Director/CEO will appoint an Evaluation/Selection Committee who shall review and evaluate all Proposals received and establish a ranking and/or short list of Proposers deemed to be qualified to perform the Work in accordance with the criteria set forth in these Proposal Documents.

The Evaluation/Selection Committee reserves the right to request from Proposer additional materials, contact references, verify submitted information or waive any informality, irregularity or technicality in any Proposal at the Committee’s sole discretion.

Based on the Proposal and related information, the Evaluation/Selection Committee will use the below criteria and scoring system to evaluate each Proposal:

Criteria Points

A: Price Score (Formula-Determined)

Price is scored objectively using the following formula, applied after all Proposals are received:

Price Score = (Lowest Responsive Bid ÷ This Proposal’s Bid) × 40 The lowest responsive bid automatically receives the full 40 points.

All other proposals receive a proportionally lower price score. Price Score is calculated to full precision and rounded to two decimal places. Criterion A is not scored by the Evaluation/Selection

Criteria Points

Committee.

B: Proposer’s Past Performance

Proposer’s Past Performance Record and References, indicating the quality and performance on previous contracts of similar nature, illustrated by their letters of reference, list of references, and previous projects.

The quality of performance of Proposer under previous contracts, as well as any Sub-Contractors and other persons providing labor or materials to Proposer.

C: Proposer’s Qualifications (Firms and Personnel)

Ability, capacity, experience, and skill of Proposer to meet Specifications.

Proposer’s qualifications and capabilities, including but not limited to, the size, financial history, strength and stability of the business to perform the Work of the Contract.

Possession, through experience, of knowledge of the product.

The possession of necessary trained labor force, warehousing facilities, delivery and installation equipment, and the availability thereof to this contract.

D: Proposer’s Locale

Proposer’s Main office and satellite office locations, and their relations with local providers and facilities to support installation and continued servicing.

Total

The Evaluation/Selection Committee may, at any point during its evaluation process, also request oral presentations as well as clarification or additional information from the Proposer. If presentations, clarifications or additional information are provided following initial scoring, the Evaluation/Selection Committee members shall have the opportunity to adjust their individual scores (Criteria B, C, and D only) and the updated scores will be used to calculate the final score as noted below.

Once qualitative scores (Criteria B, C, and D) have been tallied, Proposals that receive fewer than 36 qualitative points on average (equivalent to 60% of the available 60 qualitative points) may be disqualified at the sole discretion of the Evaluation/Selection Committee.

For all eligible Proposals, the Evaluation/Selection Committee shall then calculate a Final Score for each Proposal by applying the following formula:

Price Score = (Lowest Responsive Bid ÷ This Proposal’s Bid) × 40

Final Score = Price Score + Qualitative Score (Criteria B + C + D)

Scores will be calculated to full precision and rounded at the end to two decimal places. The proposal with the highest Final Score will be ranked first and so on.

For example:

Proposal Price Price Score (of 40)

Qualitative Score B+C+D (of 60)

Final Score (of 100) Rank

$105,000 40.00 34.00* 74.00* #5*

$110,000 38.18 53.00 91.18 #2

$115,000 36.52 56.00 92.52 #1

$120,000 35.00 54.00 89.00 #4

$132,500 31.70 58.00 89.70 #3

* Proposals that receive fewer than 36 qualitative points on average may be disqualified. The $105,000 proposal above is shown for illustrative purposes only.

Based on the Final Scores, the Evaluation/Selection Committee will then submit a recommended firm or short list or a combination of a recommended firm and the short list to Vizcaya’s Executive Director/CEO. Vizcaya’s Executive Director/CEO shall evaluate the Proposals and make the final selection of the Proposer, which shall be documented by issuance of the Notice of Intent to Award.

Prior to authorizing issuance of a Notice of Intent to Award, Vizcaya’s Executive Director/CEO shall consider all the foregoing criteria and in addition thereto may consider other facts or circumstances. Vizcaya’s Executive Director/CEO may request further clarifications or additional information, including oral presentations, from one or more of the Proposers.

Vizcaya’s Executive Director/CEO shall not be required to award a Contract to the highest ranked Proposer, nor shall they be required to award a Contract at all. Vizcaya’s Executive Director/CEO and/or designee reserves the right to request a best and final offer and to negotiate terms.

Vizcaya’s Executive Director/CEO at all times shall have the right, in their sole and absolute discretion, to waive any informality in any Proposal, to increase or decrease the quantities shown in the Proposal Form, or they may reject any and/or all Proposals prior to award.

Reasonable efforts will be made to either award the Contract or reject all Proposals within one hundred and twenty (120) days after Proposal opening date. A Proposer may not withdraw its Proposal unilaterally nor change the Contract Price (excluding negotiation with Vizcaya) before the expiration of one hundred and twenty (120) days from the date of Proposal opening. A Proposer may only withdraw its Proposal after the expiration of one hundred and twenty (120) days from the date of Proposal opening by delivering written notice of withdrawal to Vizcaya prior to Vizcaya’s award of the Contract.

Vizcaya may issue a Notice of Intent to Award based on the Proposal submitted without discussions. Therefore, each initial Proposal offer should contain the Proposer’s best and final efforts and prices. However, Vizcaya, at its sole discretion, reserves the right to enter into Contract negotiations with one or more qualified responsive and responsible Proposer(s) prior to issuing a Notice of Intent to Award. If Vizcaya and said Proposer cannot negotiate a successful Contract, Vizcaya may terminate said negotiations and begin negotiations with another responsive and responsible Proposer. This process will continue until a Contract acceptable to Vizcaya has been executed or all Proposals are rejected. No Proposer shall have any rights against Vizcaya arising from such negotiations or termination thereof.

Following contract negotiations and after Vizcaya has made its final determination, Vizcaya will issue to the Successful Proposer a formal Notice of Intent to Award, with copy to all other Proposers as notification. Vizcaya may, in its sole discretion, require that the Successful Proposer deliver to Vizcaya all required Bonds and Certificates of Insurance, within ten (10) calendar days after issuance of the Notice of Intent to Award. The Successful Proposer must also deliver an executed original of the contract within five business (5) days of the Notice of Intent to Award.

Following receipt of the contract executed by the Successful Proposer and all required Bonds and Certificates of Insurance, Vizcaya shall deliver the Notice of Award, one (1) fully executed contract to Successful Proposer, and the Notice to Proceed. The fully executed Contract will be accompanied by a complete set of drawings (if required). Once Vizcaya has issued its Notice of Award, the Proposer shall have no further right to negotiate the terms of the proposed contract.

If the Proposer to whom award is being recommended fails to execute the contract as herein provided, Vizcaya may rescind the Notice of Intent to Award to said Proposer and issue a Notice of Intent to Award to another ranked Proposer who is responsible and responsive in the opinion of Vizcaya. Such Proposer shall fulfill every stipulation embraced herein as if it were the original party to whom the award was being recommended.

ADDITIONAL REQUIREMENTS

Non-negotiable Agreement Terms: These include but are not limited to non-assignment of Agreement, insurance requirements, and all terms of Addendum A to the Agreement. A sample agreement with Addendum A is included as Exhibit F.

Insurance Requirements: Proposer shall furnish VMGTI with certificates of insurance as required in the sample agreement (Exhibit G). The certificates are to be received and approved by VMGTI before VMGTI executes the Agreement. VMGTI reserves the right to require complete certified copies of all required policies at any time. The Proposer shall include Red Door Construction, and all subcontractors as insureds under its policies or shall furnish separate certificates for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein for the Proposer.

Performance Bond: The successful Proposer shall be required to provide performance (surety) and labor and materials bonds in the amount of 100% of Contract total amount to ensure the successful performance under the terms and conditions of the contract negotiated between the successful Proposer and VMGTI. The performance bond shall be subject to forfeiture or failure on the part of the successful Proposer to perform its obligations under the contract. Said bonds shall be provided within one (1) week of the execution of the Agreement. Failure to provide such bond in a timely manner may result in termination of the Agreement for Cause. Cost of the Bonds shall be included as separate line items in Proposer’s Quotation.

FEE FOR SERVICES

VMGTI will provide to the Successful Bidder the following Payments:

• 25% of Contract Total Upon Product Order Submittal for Manufacturer deposit.

• Up to additional 30% of Contract Total for manufacturers requiring larger deposits, when submitted with manufacturer’s invoice. Additional 30% upon Receipt of Equipment on Site and commencement of Installation.

• Final 20% of Contract Value upon VMG acceptance, training if required, and Owner’s Receipt of Completed Warrantees, and Close Out Materials.

EXHIBIT A:

Vizcaya Village Phase 2 - 5 Buildings Furniture

RFQ 2026-02 – July 2026

EXHIBIT A: BID FORM

NOTES:

Bid Form is being provided in Excel Spreadsheet format for convenience.

Please submit Spreadsheet and ALSO paste a PDF of the same in the pages below.

The exact equipment specified below should be bid upon whenever possible.

If you are unable to provide a Bid Price for one or more of the exact items specified below, please identify the closest substitute equipment and enter a Bid Price for that on the appropriate line. Then follow the instructions for substitutions at the bottom of this exhibit.

Do not provide a price for items marked “NIC.”

Proposer Name:

TAG LOCATION MANUF. PRODUCT DESCRIPTION QTY

PRICE

EACH

TOTAL

PRICE

NOTES

C-1 STABLE -

CLASSROOM

EMECO BROOM Chair Color: Butter Yellow 40

T-24A STABLE -

CLASSROOM

ENWORK ZORI Training Table, 24"D x 48"W x 29"H

Top Finish: Pionite Primary Yellow Leg Finish: Polished Caster Finish: Black Cable Management: TBD Routing Holes: TBD Cable Trough: TBD

C-3 STABLE -

OFFICES

KNOLL NEWSON Mid-Back Chair

Arm Option: TBD Seat Finish: Ink Honeycomb Back Finish: Ink Base Option:

5-Star Plastic Base Finish: Ink Casters Option - TBD

T-30B STABLE -

OFFICES

STEELCASE

WEST ELM

GREENPOINT Desk, 30"D x 60"W

Top Finish: WE40 Natural Oak Edge Finish:

WE60 Natural Oak Frame Finish: 7207 Black

T-30B STABLE -

OFFICES

STEELCASE

WEST ELM

GREENPOINT Desk, 30"D x 72"W

Top Finish: WE40 Natural Oak Edge Finish:

WE60 Natural Oak Frame Finish: 7207 Black

T-30B STABLE -

OFFICES

STEELCASE

WEST ELM

GREENPOINT Desk, 30"D x 72"W / 18"D x 48"W

Top Finish: WE40 Natural Oak Edge Finish:

WE60 Natural Oak Frame Finish: 7207 Black

TAG LOCATION MANUF. PRODUCT DESCRIPTION QTY

PRICE

EACH

TOTAL

PRICE

NOTES

T-30C STABLE -

OFFICES

STEELCASE

WEST ELM

SUTTON Height Adj.

Desk / GREENPOINT Mobile Pedestal / SITONIT Acrylic Screens

HAD: OAK LAMINATE TOP, BLACK STEEL

LEGS MOB. PED: OAK FRONTS, BLACK

BODY SCREEN: FROSTED

C-4 STABLE -

OFFICES

THONET 214 P BENTWOOD

Chair

Seat Finish: Step - Zinc Yellow Frame Finish: Beech Stained Lemon Yellow

T-48B STABLE -

OFFICES

BERNHARDT SOLEM Table with Power, 36"W x 36"D x 28.25"H

Top Finish: Designer White 671 Base Finish:

Oak 871 Power Module Configuration TBD 2 Pwr or 1 Pwr + 1 USB-A+C Power Module Finish: TBD

R-2 STABLE -

OFFICES

FLOR HIT THE ROAD 5' x 7' (12 tiles)

Color: Jute 1

C-5 WAGON SHED -

TEACHING

KITCHEN

EMECO 1951 Counter Stool Color: Green Frame Finish: Hand Brushed 30

C-5A WAGON SHED -

TEACHING

KITCHEN

KI 600 SERIES Stool, Poly Seat, Adj Height 19"- 27"H

Frame Finish: Tarragon Poly Seat Finish:

Tarragon

WAGON SHED -

TEACHING

KITCHEN

PICCALIO MINI CHEF Convertible Helper Tower

Color: Sage Green 7

T-32A WAGON SHED -

TEACHING

KITCHEN

WORKSTATION Counter Finish: Cosentino Dekton - Albarium 22 Cabinet Finish: HPL to match BM Pumpkin Patch Leg Finish: Stainless Steel

T-24B DAIRY BARN -

CLASSROOM

ENWORK ZORI Training Table, 24"D x 48"W x 29"H

Top Finish: Formica Aged Ash 8844-WR Leg Finish: Polished Caster Finish: Black Cable Management: TBD Routing Holes:

TBD Cable Trough: TBD

C-7 DAIRY BARN -

CLASSROOM

DAVIS GINGKO Plastic Shell, Four Leg Base Chair

Plastic Shell Color: Steel Metal Legs Color:

Steel

C-7 DAIRY BARN -

CLASSROOM

DAVIS GINGKO Plastic Shell, Four Leg Base Chair

Plastic Shell Color: White Metal Legs Color:

Matte White

C-7 DAIRY BARN -

CLASSROOM

DAVIS GINGKO Plastic Shell, Four Leg Base Chair

Plastic Shell Color: Sand Metal Legs Color:

Sand

C-7 DAIRY BARN -

CLASSROOM

DAVIS GINGKO Plastic Shell, Four Leg Base Chair

Plastic Shell Color: Orange Metal Legs Color: Terracotta

L-1 DAIRY BARN -

CLASSROOM

HERMAN

MILLER

PASSPORT Work Table, Large, 20"D x 27"W x 27-45"H

TOP: NATURAL ASH LAMINATE LEG:

POWDER COAT STUDIO WHITE SCREEN:

HUSH DARK GREY

C-6 DAIRY BARN -

STAIR HALL

MUUTO COVER LOUNGE

CHAIR

SEAT: COGNAC LEATHER FRAME: OAK 2

T-18 DAIRY BARN - MUUTO AROUND COFFEE WHITE LACQUERED ASH SIZE: SMALL 1

TAG LOCATION MANUF. PRODUCT DESCRIPTION QTY PRICE

EACH

TOTAL

PRICE NOTES

STAIR HALL TABLE

C-3 DAIRY BARN -

OFFICES

KNOLL NEWSON Mid-Back Chair

Arm Option: TBD Seat Finish: Ink Honeycomb Back Finish: Ink Base Option:

5-Star Plastic Base Finish: Ink Casters Option - TBD

T-30B DAIRY BARN -

OFFICES

STEELCASE

WEST ELM

GREENPOINT Desk, 29"D x 70"W / 18"D x 48"W

Top Finish: WE40 Natural Oak Edge Finish:

WE60 Natural Oak Frame Finish: 7207 Black

T-30C DAIRY BARN -

OFFICES

STEELCASE

WEST ELM

SUTTON Height Adj.

Desk / GREENPOINT Mobile Pedestal / SITONIT Acrylic Screens

HAD: OAK LAMINATE TOP, BLACK STEEL

LEGS MOB. PED: OAK FRONTS, BLACK

BODY SCREEN: FROSTED

C-12 DAIRY BARN -

OFFICES

THONET 214 P BENTWOOD

CHAIR

SEAT: STEP - ORANGE FRAME: BEECH,

GLAZED WHITE

R-3 DAIRY BARN -

OFFICES

FLOR MOD COW FINISH: BLACK SIZE: TBD 1

C-8 CHICKEN HOUSE

- ARTIST STUDIO

EMECO 1951 Counter Stool SEAT: GREEN, RECYCLED PLASTIC

LEGS: BRUSHED STAINLESS GLIDES:

HARD FLOOR

C-8A CHICKEN HOUSE

- ARTIST STUDIO

KI 600 ADJUSTABLE

SERIES Stool

SEAT: POLY/TERRAGON LEGS:

STAINLESS/TARRAGON

DR-1 CHICKEN HOUSE

- ARTIST STUDIO

AWT RACK-IT SERIES Drying Rack

FRAME: TEAL METAL 1

S-3 CHICKEN HOUSE

- ARTIST STUDIO

ULINE LIGHT DUTY

BOLTLESS SHELVING

FRAME: GRAY METAL WITH CASTERS 2

S-5 CHICKEN HOUSE

- ARTIST STUDIO

NEXEL UTILITY CART FRAME: POLY GREEN 1

C-9 CHICKEN HOUSE

- ARTIST STUDIO

HELLER BLUFF Lounge Chair FRAME: RECYCLED PLASTIC BONE

COLOR

O-1 CHICKEN HOUSE

- ARTIST STUDIO

STEELCASE

COALESSE

EMU

TERRAMARE Laptop Table

FRAME: ALUM GREEN 1

T- 30B.1

CHICKEN HOUSE

- ARTIST STUDIO

WEBSTAURANT

STORE

BENCH PRO

ROOSEVELT SERIES

Work Table 30x72W

TOP: BUTCHER BLOCK FRAME: LIGHT

BLUE POWDER COAT WITH CASTERS

C-3 CHICKEN HOUSE

- OFFICES

KNOLL NEWSON Mid-Back Chair

Arm Option: TBD Seat Finish: Ink Honeycomb Back Finish: Ink Base Option:

5-Star Plastic Base Finish: Ink Casters Option - TBD

T-30B CHICKEN HOUSE

- OFFICES

STEELCASE

WEST ELM

GREENPOINT Desk Main: 30x72 Return:

18x48 (L-Desk)

SURFACE: OAK LAMINATE LEG: BLACK

STEEL

TOTAL

PRICE NOTES

T-30C CHICKEN HOUSE

- OFFICES

STEELCASE

WEST ELM

SUTTON Height Adj.

Desk / GREENPOINT Mobile Pedestal / SITONIT Acrylic Screens

HAD: OAK LAMINATE TOP, BLACK STEEL

LEGS MOB. PED: OAK FRONTS, BLACK

BODY SCREEN: FROSTED

T- 30B.2

CHICKEN HOUSE

- OFFICES

ONE POINTE

SOLUTIONS

LAB ISLAND 30x60 SURFACE: GRAPHITE PHENOLIC RESIN

FRAME: TO MATCH BENJAMIN MOORE

PEACOCK FEATHERS

T- 30B.2

CHICKEN HOUSE

- OFFICES

ONE POINTE

SOLUTIONS

LAB ISLAND 30x72 SURFACE: GRAPHITE PHENOLIC RESIN

FRAME: TO MATCH BENJAMIN MOORE

PEACOCK FEATHERS

T- 30B.2

CHICKEN HOUSE

- OFFICES

FORMASPACE LAB ISLAND 30x60 SURFACE: BLACK PHENOLIC RESIN

FRAME: TRAFFIC BLUE

T- 30B.2

CHICKEN HOUSE

- OFFICES

FORMASPACE LAB ISLAND 30x72 SURFACE: BLACK PHENOLIC RESIN

FRAME: TRAFFIC BLUE

C-10 CHICKEN HOUSE

- OFFICES

FLOKK HAG CAPISCO CHAIR SEAT: ECO-POLYESTER FRAME: WHITE

POWDER COATED ALUMINUM FABRIC:

TBD LIFT/FOOTBASE/CASTER OPTIONS:

TBD

SH-2 CHICKEN HOUSE

- OFFICES

ULINE LIGHT DUTY

BOLTLESS SHELVING

FRAME: GRAY METAL 300 LBS PER

SHELF 48"W x 24"D x 72"H

SH-

2B

CHICKEN HOUSE

- OFFICES

ULINE LIGHT DUTY

BOLTLESS SHELVING

FRAME: GRAY METAL 300 LBS PER

SHELF 48"W x 24"D x 60"H

CHICKEN HOUSE

- OFFICES

HUBBELL CORD AND CABLE

REELS, COMMERCIAL

SERIES

16/3 SJEO, 30' LENGTH, WITH TRIPLE

TAP FINISH: WHITE POWDER COAT

C-11 CHICKEN HOUSE

- OFFICES

INDUSTRY

WEST

Elwood Lounge Chair VI- EL-LC-NAT 31"W x 23"D x 32"H, 17"SH, 24.5"AH

Natural rattan, black mahogany legs |

RETAIL COST: $695

R-4 FARMHOUSE -

LIBRARY

FLOR HOUNDS FLAIR Rug COLOR: BONE SIZE: 8'X10' 1

T-30B FARMHOUSE -

LIBRARY

STEELCASE

WEST ELM

SUTTON Height Adj.

Desk / GREENPOINT Mobile Pedestal

HAD: OAK LAMINATE TOP, BLACK STEEL

LEGS MOB. PED: OAK FRONTS, BLACK

BODY MODESTY PANEL: TBD

C-3 FARMHOUSE -

LIBRARY

KNOLL NEWSON Mid-Back Chair

Arm Option: TBD Seat Finish: Ink Honeycomb Back Finish: Ink Base Option:

5-Star Plastic Base Finish: Ink Casters Option - TBD

T-21 FARMHOUSE -

LIBRARY

STEELCASE

BLUDOT

CHIT CHAT Side Table FRAME/TOP: BLACK POWDER COAT

BASE: POLISHED GREEN MARBLE

T-42B FARMHOUSE -

LIBRARY

BERNHARDT LA PAZ

RECTANGULAR TABLE

TOP: 678 LEG: SOLID ASH BASE WITH

POWER SIZE: TBD

C-13 FARMHOUSE - DAVIS CODI CHAIR LEGS: WHITE OAK SHELL: PLASTIC LIME 8

TOTAL

PRICE NOTES

LIBRARY SEAT CUSHION: ULTRAFABRIC BRISA

HONEYDEW

DP-

FARMHOUSE -

COLLECTIONS

DISPLAY

SCHOOL

OUTFITTERS

ACCESS DISPLAY

CASE

FINISH: OAK 4

DP-

FARMHOUSE -

COLLECTIONS

DISPLAY

GAYLORD

ARCHIVAL

DELPHI

DOUBLE SLANT DECK

ATHENA EXHIBIT

CASE

FINISH: NATURAL MAPLE UV FILTERINE

VITRINE: TBD

SH-3 FARMHOUSE -

ARCHIVES

PROCESSING &

STORAGE

GRAINGER TENNSCO DUTY WIRE

DECKING BOLTLESS

SHELVING

FRAME: GRAY METAL 4

C-3 FARMHOUSE -

ARCHIVES

PROCESSING &

STORAGE

KNOLL NEWSON Mid-Back Chair

Arm Option: TBD Seat Finish: Ink Honeycomb Back Finish: Ink Base Option:

5-Star Plastic Base Finish: Ink Casters Option - TBD

C-3 FARMHOUSE -

OFFICES

KNOLL NEWSON Mid-Back Chair

Arm Option: TBD Seat Finish: Ink Honeycomb Back Finish: Ink Base Option:

5-Star Plastic Base Finish: Ink Casters Option - TBD

T-30B FARMHOUSE -

OFFICES

STEELCASE

WEST ELM

GREENPOINT Desk Main: 30x72 Return:

18x48 (L-Desk)

SURFACE: OAK LAMINATE LEG: BLACK

STEEL

T-30C FARMHOUSE -

OFFICES

STEELCASE

WEST ELM

SUTTON Height Adj.

Desk / GREENPOINT Mobile Pedestal / SITONIT Acrylic Screens

HAD: OAK LAMINATE TOP, BLACK STEEL

LEGS MOB. PED: OAK FRONTS, BLACK

BODY SCREEN: FROSTED

T-20 FARMHOUSE -

OFFICES

ZENITH PRIMARY LAPTOP

TABLE

BLACK FINISH 1

C-14 FARMHOUSE -

OFFICES

THONET 218 P BENTWOOD

CHAIR

SEAT: MAHARAM CHECKER SPLIT

FRAME: BEECH OLIVE GREEN

C-17 FARMHOUSE -

OFFICES

ZENITH ALTER LOUNGE CHAIR SEAT: CAMIRA MOMENTUM FRAME:

AMERICAN OAK

R-5 FARMHOUSE -

OFFICES

1ST DIBS CONTEMPORARY

OVERDYED WOOL

GREEN RUG

8'1"DIA. 1

T-48C FARMHOUSE -

OFFICES

WEST ELM

CONTRACT

BRANCH Conference Table - Executive - 118"W x 48"D x 30"H

TOP: Woodgrain; BASE: White

C-15 FARMHOUSE -

KITCHENETTE &

STAFF TERRACE

LANDSCAPE

FORMS

EVERYDAY CHAIR FINISH: FOREST WITHOUT ARMS 10

T-30E FARMHOUSE - LANDSCAPE CATENA TABLE 30" FINISH: FOREST NO UMBRELLA HOLE 5

TOTAL

PRICE NOTES

KITCHENETTE &

STAFF TERRACE

FORMS SQUARE

LK-1 MISCELLANEOUS HOLLMAN ESSENTIAL MODEL

LD1 LOCKERS

EXTERIOR FINISH: ALL AMERICAN

LAMINATE INTERIOR FINISH: WHITE

KEYLESS1 - K1MB

SH-4 MISCELLANEOUS STEELCASE

WEST ELM

GREENPOINT

BOOKCASE

EXTERIOR FINISH: ALL AMERICAN

LAMINATE SURFACE: OAK LAMINATE

TOTAL

INSTRUCTIONS FOR SUBSTITUTIONS:

If you are not able to provide one or more of the above items exactly as specified, please indicate the Item # for the product that is unavailable, explain the issue, specify what you are proposing to substitute in its place, and note the Bid Price for the substituted item. The Bid Price for the substituted item should also be included in the table above on the line for the product that is unavailable. Vizcaya shall determine at its sole discretion whether to permit substitutions and shall evaluate and negotiate responses to this RFQ accordingly.

UNAVAILABLE ITEM SUBSTITUTED ITEM

ITEM

# Type Reason for

Substitution Manufacturer Model # Description BID PRICE

BRIEF DESCRIPTION OF APPROACH TO EQUIPMENT DELIVERY:

Unless otherwise approved by Vizcaya, Proposer will be required to receive all equipment at its own or a third-party facility and deliver it to Vizcaya in as few shipments as possible. Please briefly explain your anticipated approach to receiving and delivering this equipment, specifically indicating approximately how many separate deliveries will be required to fulfill the order.

EXHIBIT B:

Proposer Name: _____________________________________________

PROPOSER AFFIDAVIT

I certify the information provided in this quotation is true and accurate to the best of my knowledge. I understand any false information provided will immediately render this quotation and any potential contracts null and void.

Name, Authorized Representative Name, Secondary Representative (if required)

Signature Countersignature (if required)

Date: _______________

Company Information

Name: FEIN:______________________

Address:_________________________________________________________________________ (must be physical address – no PO Boxes)

City:_____________________________________ State: ______ Zip:___________

Years in Business:

Phone:____________________________________Alt. Phone:________________________

Email Address:____________________________ Website:_________________________

Please notarize below this line:

STATE OF FLORIDA, COUNTY OF

Sworn to (or affirmed) and subscribed before me this ____day of , 2026 by

Personally known OR Produced identification

Type of Identification Produced:

EXHIBIT C

PROPOSER’S LETTERS OF REFERENCE

In order to be considered, Proposers must provide complete contact information and/or a letter of reference for three (3) similar projects as explained below. This information will be used to evaluate the responsiveness and responsibility of each Proposer in determining the Award for this Contract.

Each Contact Listing Must:

• Include all lines filled in with appropriate information and initialed by Bidder Have received labor, installation services, and equipment from Proposer.

Each Letter of Reference Must:

• Be submitted as an attachment as part of the bid package.

• Have received labor, installation services, and equipment from Proposer

• Be signed by the Client, Client’s Project Manager, Designer, Architect or

Engineer —such person must not be an employee, subcontractor, relative or affiliate of the Proposer.

Reference Contact #1:

Project Name: _____________________________________________________

Project Address:____________________________________________________

Project

Description:_________________________________________________

Name/Title of

Reference:_____________________________________________

Best Contact

Phone:_________________________________________________

Proposer certifies that this reference meets the qualification requirements described.

Proposer Initial

Reference Contact #2:

Project Address:____________________________________________________

Project

Description:_________________________________________________

Name/Title of

Reference:_____________________________________________

Best Contact

Phone:_________________________________________________

Reference Contact #3:

Project Address:____________________________________________________

Project

Description:_________________________________________________

Name/Title of

Reference:_____________________________________________

Best Contact

Phone:_________________________________________________

EXHIBIT E

VIZCAYA VILLAGE PHASE 2 - 5 BUILDINGS

FURNITURE

RFQ 2026-02

VV Phase 2 Furniture Specifications and Cut Sheets.

Vizcaya Village 5 Building Revitalization

PROJECT NO.

6433.10

PROJECT NAME

Vizcaya Village

ISSUED TO CLIENT

11.20.25

Specification Package

REVISIONS

VIZCAYA VILLAGE PHASE 2

FIVE-BUILDING REVITALIZATION

FURNISHINGS SPECIFICATIONS

Revitalization

PROJECT NO.

6433.10

PROJECT NAME

Vizcaya Village

ISSUED TO CLIENT

11.20.25

Specification Package

REVISIONS

INSTRUCTIONS TO FURNITURE DEALERS:

The Furniture Dealer’s responsibility is to adhere to the accompanying instructions and specifications.

The Furniture Dealer is responsible for producing all new furniture and their components, pillows and accessories that are complete and fully operational, including all connectors, fasteners etc necessary to satisfy herin.

For the purpose of this Bid the words “Dealer” and “Supplier” also means “Bidder.” The words “Manufacturer” and “Vendor” refer to the sources of furniture, or materials that will be supplied through the Dealer to the Client, & Company.

2. Pricing is to be submitted tagged for specifications indicated by unit cost and extended total cost and on a summary sheet indicating the freight, delivery, storage, and installation, sales tax and grand total.

3. All furniture is to be installed and to be complete, corrections completed if required by mid- September 2026.

4. The furniture plans issued, shall be used to confirm the scope of the project and the general location of the furniture specified. Bidder shall examine all drawings, specifications, and other project-related information. It is also recommended that Dealer review the existing project premises.

5. Quantities are the responsibility of the dealer and are provided as a convenience and are subject to final verfication, by the Designer and the Client.

6. Performance of the contract shall be based upon materials and projects specified in the Contract Documents. Substitutions made by the Dealer will be allowed if design criteria is met, and will require the written approval of the Designer and Client.

7. Vizcaya Village furniture scope includes new furniture as per specifications.

8. In connection with upholstery fabrics and leathers, the Dealer will:

A. Furnish all C.O.M. fabrics and leathers.

B. Verify and note on bid sheets all widths and yardage of C.O.M. fabrics and leathers.

Revitalization

PROJECT NO.

6433.10

PROJECT NAME

Vizcaya Village

ISSUED TO CLIENT

11.20.25

Specification Package

REVISIONS

C. Submit all C.O.M. fabrics and leathers from manufacturers for approval.

D. Be responsible for ordering correct yardage.

9. The successful Bidder shall submit to BBB, for approval, all wood and other finish samples as well as current dye-lot cutting of all manufacturers’ standard and/or C.O.M. products.

10. Delivery, storage, and installation conditions:

made during normal working hours/Deliveries after normal business hours will be made

Revitalization

PROJECT NO.

6433.10

PROJECT NAME

Vizcaya Village

ISSUED TO CLIENT

11.20.25

Specification Package

REVISIONS

12. Cleaning, Repair, and Removal conditions:

B. Brush fabrics and leathers.

D. Leave hard surfaced floors “broom clean.”

E. Remove all trash and boxes from the site.

13. If, during the bidding period, a Bidder observes errors, discrepancies, ambiguities, or omissions in, or requires clarification as to the meaning of, drawings specifications, or Owner’s special conditions, they shall request interpretations or corrections from BBB who will send written addenda to all prospective Bidders. No monies shall be granted to the awarded Bidder for a claim of additional work after the project has commenced.

14. Terms of payment will be negotiated between the Dealer and VMG.

Revitalization

PROJECT NO.

6433.10

PROJECT NAME

Vizcaya Village

ISSUED TO CLIENT

11.20.25

Specification Package

REVISIONS

STANDARD REQUIREMENTS:

Note To Furniture Dealers, Vendors, Manufacturers & Suppliers

1. All products are to be labeled to include but not limited to:

Manufacturer to side mark items properly with property name, item number, and area as specifed.

2. The Manufacturer warrants all products from all defects and guarantees to replace any and all parts should they prove defcient within one year from the date of Owner acceptance and shall pay all costs.

Please note that all items provided must be of contract quality, and suitable for commercial use.

3. The Designer shall not be responsbile for any discontinuations, changes in manfacturer’s specifcations, price increases, or any other alternations which occur after the date of this submitted specifcation. Should this occur, it will be the responsibility of the Purchasing Agent to notify the Designer of any changes and to resubmit for approval or provide substitutions if required.

4. Any revisions to or substitutions for the enclosed specifcations must be requested in writing and approved by the Designer. All product interpretations must be preceded by exact samples to be submitted for approval to the Designer prior to execution (including shop drawings and photographs as approrpriate.) Where BBB notes “or other” parameter within specifications for Vendor, Retailer, or Manufacturer, alternates must be approved by BBB.

5. It shall be the responsibility of the Purchasing Agent, Fabricator, and Vendor to verify the exact yardage required according to the quantity of pieces, and the width, repeat and quality of the upholstery material involved. Do not railroad fabric unless specifed by the Designer. Designer shall not be responsible for yardage quantities or take-offs. Designer does not warrant any prior quantity estimates provided for budgetary or estimate purposes. All yardage quantities must be confrmed with fnal shop drawings.

6. All coordination of purchasing, tracking, handling, schedules, delivery and installation shall be coordinated between the Owner or approved representative, the Purchasing Agent, Contractor, Subcontractor and the selected Vendors.

7. All pieces to be customized or those not produced as standard items by specifed Manufacturer/ Vendor to any extent shall be preceded by the submission of shop drawings from the selected Vendor to the Designer and the Owner or approved representative for review and approval prior to execution.

Samples of all fnishes, hardware, fill, bloc framing, etc. shall be submitted for review at that time.

8. Manufacturer to provide glides/levelers or non-marring glides as noted. Glide types are to be confrmed with owner for all pieces as noted.

9. Loose cushions to have hidden “D” clips or hooks to secure to frame unless otherwise noted.

Revitalization

PROJECT NO.

6433.10

PROJECT NAME

Vizcaya Village

ISSUED TO CLIENT

11.20.25

Specification Package

REVISIONS

10. All fabric should arrive free of defects and blemishes. Do not “tape” on surface of fabrics. All fabrics are to be from the same dye lot and should be a single piece unless approved by the Designers. Fabric Manufacturer/mill to submit cutting for approval (CFA) to Designer. Vendors to confrm applicability of all fabrics on upholstered pieces prior to purchase of fabric goods.

11. Wood: Finishes to be highest grade catalyzed lacquer resistant to water, alcohol, and chemical stains. All materials used in the finishing shall be of the highest quality standard applicable. All exposed members shall be made to conform as specifed, in color and finish. In production, finish needs to be consistent and smooth with no rough edges. A sample must be submitted to Owner and Designer for written approval prior to purchasing, manufacturer and finishing total quantities. Each step of the work shall be thoroughly sanded, smoothed and cleaned before any finish is applied. Wood species on all exposed solids and veneers to be premium grade hardwood. All wood construction is to be selected, seasoned, kiln-dried, and worm free lumber. All major joints are to be double doweled, glued, and screwed with accurately fitted joints, corners and miters. Glue stains are unacceptable. All exposed surfaces shall be free from dents, tool marks, warping buckling and open joints and free from any defects and matched for color and grain appearance. Surfaces exposed to view should not be stamped on, printed on, or marked with identifcation labels.

12. Shop Drawings: All images shown for custom products are for design intent purposes only and all dimensions are to be confrmed during shop drawing process. This includes modifcations by manufacturer for cost efficiency relative to standard lumber sizes and dimensions. Fabricator is to provide full shop drawings along with edge details, wood and metal fnishes, etc. for review and approval by Designer prior to final fabrication.

13. Stone to be of type and finish as indicated in specifcation. All exposed surfaces shall be sealed and polished with an approved impregnator finish to protect stone from water, alcohol, and chemical stains.

14. Prototypes: Provide prototypes for design team & client review where noted. Prototypes to be provided prior to fabrication of entire quantity of a specified furniture piece. All prototypes to be included in overall production quantity. Vendors to coordinate prototype review with design team & client, outlining options for review such as showroom or workroom visits, or shipment of a prototype.

Provide cost estimates for each option, design team & client to provide direction for preferred method of prototype review per each furniture piece. Vendors to coordinate prototype fabrication to allow for workroom or showroom review of all prototypes in project scope at one time, where applicable.

Revitalization

PROJECT NO.

6433.10

PROJECT NAME

Vizcaya Village

ISSUED TO CLIENT

11.20.25

Specification Package

REVISIONS

STANDARD NOTES PER FF&E TYPE:

Note To Furniture Dealers, Vendors, Manufacturers & Suppliers Reflects typical necessary requirements. Additional necessary requirements may be listed per item.

TABLES

1. Item must be contract quality, suitable for commercial use. Use kiln dried solid wood frame compliant with TSCA (Toxic Substances Control Act) rules.

be used to ensure commercial frame strength.

fabrication.

UPHOLSTERY

1. Item must be contract quality, suitable for heavy duty commercial use. Use kiln dried solid wood frame compliant with TSCA rules. All exposed wood to receive high wear finish coat of pre-catalyzed lacquer. Frames shall have weight capacity of 300 lbs/seat. Refer to specification pages for leg finishes.

2. Seat Cushion: foam core wrapped in feather/down encased in moisture resistant barrier.

Manufacturer to confirm that compressed seat heights are not less than 18”. All foam, batting, padding and wrap shall be fire retardant meeting NFPA 260/California Technical Bulletin 117-2013. Seat deck supported by springs and webbing. Provide air vents when fabric is non-breathable. Provide extra firm seat cushions, typical. BBB to review seat cushion prototypes.

3. Provide contract grade nylon glides on all pieces. Use metal casters only when specified in description to match specification.

scheduled in the furniture/upholstery specifications.

8. Purchasing agent to ensure that upholstered goods will fit in elevators and through doors prior to commencing fabrication.

reviewed and approved by BBB.

11. A written warranty agreeing to repair or replace hardware or fabric due to faulty workmanship, or installation should be provided.