Virtual Welder for Russell ATC

The Commonwealth of Kentucky, Department of Education, issued a Request for Quotation (RFQ) for the procurement of a virtual welder system for Russell Area Technology Center (ATC) located in Breckinridge County. The solicitation seeks one RealCareer guideWeld VR 1pk-V3.1.9.4 system or approved equal brand/model to be delivered to 705 Red Devil Lane, Russell, Kentucky 41169 on or before January 31, 2020. The complete system must include a workstation with GMAW (MIG) welding simulator gun, SMAW/STICK welding simulator gun, three welding joints (tee/lap/butt), welding gloves, classroom kits with weld defects materials, curriculum download, webinar training, and all shipping, delivery, installation, and training costs. The RFQ closed on December 17, 2019 at 3:00 PM EST, with physical proposals submitted to the KY Department of Education, Division of Budgets & Financial Management at 10835 State Route 764, Whitesville, Kentucky 42378; electronic and facsimile submissions were not permitted. Award will be made to the lowest evaluated responsive, responsible best value offeror based on a scoring methodology allocating 90 points for cost, 5 points for delivery, and 5 points for warranty, with vendors required to specify warranty period in months and delivery time in working days. A one percent per day deduction from invoices applies for each day delivery is delayed beyond the contracted date, and the offer validity period is sixty days.

The procurement includes reciprocal preference for Kentucky resident bidders, with Kentucky Correctional Industries receiving a twenty percent preference and qualified bidders receiving a fifteen percent preference on evaluations. Contract modifications limit annual expenditures to $20,000 per fiscal year, and either party may terminate the contract with thirty days written notice. Payment terms follow Kentucky statutes with invoices due within 30 working days of receipt and approval. No incumbent vendors or current contractors were listed in the solicitation documents. The budget appears capped at approximately $20,000 annually based on the stated contract limitation, though the total procurement value is not explicitly specified in the available documentation.