Virtual Welder for Monroe Co ATC

The Commonwealth of Kentucky Department of Education issued a Request for Quotation (RFQ) on May 12, 2021, for the procurement of virtual welding simulation equipment for Monroe County Area Technology Center, located in Elliott County. The procurement seeks one Reality Works guideWELD VR Welding Simulator system or an approved equal brand/model that includes a complete workstation capable of GMAW (MIG) and SMAW (STICK) welding simulation, three welding joints (tee/lap/butt), welding gloves, curriculum downloads, USB cable, power supply, unlimited user seats, webinar training, and shipping and handling. All vendor proposals must encompass shipping, delivery, installation, and training as part of the quoted price. Responses were due by 2:30 PM EST on May 24, 2021, and delivery and installation must be completed before June 30, 2021. Evaluation of proposals will be conducted using a best value approach with the following criteria: price (90 points maximum), delivery time in calendar days (5 points maximum), and warranty period in months (5 points maximum), with the lowest-priced compliant bid receiving maximum points and subsequent bids scored proportionally. A minimum one-year warranty on all parts and labor is required, and vendors may propose equal or superior alternative brands with supporting descriptive literature.

The Commonwealth of Kentucky extends reciprocal preference to Kentucky resident bidders, and qualified entities including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive additional point preferences. No incumbent vendors or current contractors were identified in the solicitation documentation. The procurement is non-renewable with a maximum annual expenditure limit of $20,000 per fiscal year, establishing the budget parameters for this award. Payment will be made within 30 working days of invoice receipt in accordance with Kentucky law. No pre-bid conference or site visit was scheduled for this procurement. Award will be made to the lowest evaluated responsive and responsible bidder meeting all stated requirements.