Virtel Web Access

The Illinois Secretary of State is issuing a Request for Quote (RFQ) for Virtel Web Access Software, a mainframe solution that provides secure access to IBM 3270 terminals and enables FACF IDs to be used and added during new employee onboarding processes. This procurement seeks a single responsive and responsible bidder offering the lowest price for the software product and associated services. Key requirements include submission of completed solicitation forms, certifications, and firm fixed-price proposals that encompass all costs including shipping, with pricing to be submitted through BidBuy or directly to Samantha Guffey at sguffey@ilsos.gov. The initial contract term runs from July 1, 2026, through June 30, 2027, with a maximum total contract duration not to exceed ten years; however, the state reserves the right to renew for zero years, meaning no renewal options exist beyond the initial term. Award will be made solely based on the lowest price among compliant bids. The submission deadline is May 12, 2026, with the specific time referenced in BidBuy, and invoicing will occur upon contract completion unless tied to specific milestones or deliverables, directed to ITFISCAL@ILSOS.GOV.

Vendors responding to this opportunity must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. All vendors are required to complete the Illinois Secretary of State's Network Security Assessment and comply with applicable data security standards, security policies, and ethics training requirements. Bidders must satisfy all applicable state certifications and statutory requirements outlined in the Standard Illinois Certifications section of the RFQ document. The procurement document does not identify any incumbent vendors, current contractors, or set-aside designations for disadvantaged enterprises or other restricted categories. No specific contract value or budget range is disclosed in the RFQ; instead, the state will enter the contract value prior to execution based on the lowest responsive and responsible bid received.