Village of Wilson Water Asset Management Plan

The Village of Wilson, New York, is seeking proposals for a comprehensive Water Asset Management Plan through a Community Development Block Grant (CDBG) Planning grant. The procurement targets a professional consultant to assess the Village's water system infrastructure, which includes 7.9 miles of waterlines, 542 service connections, and 164 fire hydrants serving approximately 1,305 residents. The project's scope encompasses four primary tasks: system inventory and assessment (6 months), level of service determination (2 months), asset prioritization (2 months), and implementation planning (2 months). Proposals are due on March 5, 2025, by 3 PM, with potential interviews scheduled for March 6-7, 2025, and an anticipated award date of March 10, 2025. The evaluation criteria are comprehensive, including responsiveness and quality (15%), project understanding (10%), cost (15%), team reputation (10%), qualifications (10%), RFP compliance (15%), resource adequacy (10%), and relevant experience (15%). Proposing firms must submit detailed budgets broken down by task and team member billing rates, demonstrating a clear understanding of the project's technical and strategic requirements.

The procurement has a strong emphasis on inclusivity, with the RFP explicitly encouraging proposals from Minority and Women-Owned Business Enterprises (MWBE). There are no service-disabled veteran-owned set-aside requirements for this opportunity, and the contract is open to businesses across all New York State counties. No incumbent vendors have been identified as having been awarded similar contracts in the past five years. The total project budget is estimated at $53,000, with $50,000 derived from the CDBG Planning grant. The project's primary objectives include preparing the Village for future federal, state, and local funding opportunities while benefiting low-to-moderate income residents. The contract term is one year, with project completion expected by January 26, 2026. Proposing firms should be prepared to demonstrate their technical capabilities, understanding of municipal water infrastructure management, and ability to deliver a comprehensive asset management strategy that supports the Village's long-term sustainability and cost-efficiency goals.