Village of Palatine - Upgrade of Wi-Fi System

The Village of Palatine, Illinois is requesting proposals for procurement, engineering, and integration of a Wi-Fi system to replace existing infrastructure across nine Village buildings, with proposals due July 22, 2026 at 4:00 p.m. Central Time and questions due July 10, 2026. Installation services must be quoted as a separate, unbundled line item and remain optional at the Village's discretion; the Village reserves the right to remove installation from the final scope without affecting unit pricing of goods.

The current environment consists of 44 internal and 6 exterior Cambium access points. The proposed system must support Wi-Fi 7 (IEEE 802.11be), accommodate at least 50+ associations per access point, and provide central management across multiple SSIDs and VLANs. Required features include Active Directory integration, multiple authentication methods (pre-shared key, certificates, RADIUS, open access with captive portal), comprehensive reporting with connection logs and RF analysis, wireless intrusion detection, and bandwidth management by SSID and VLAN. Outdoor access points must be IP66/IP67 rated and support operational temperatures from -40°F to 140°F. All nine buildings are interconnected via at least 400 Mb backhaul links. Training for seven or more users is mandatory, with the vendor specifying hours and delivery method (on-premises or remote).

The system must provide a three-year hardware and software warranty with consulting and support services for at least 90 days following implementation. All pricing must be fixed with any recurring or annual fees clearly identified. If installation services are selected, the contractor and subcontractors must comply with the Illinois Prevailing Wage Act. Proposals must include an executive summary, technical specifications with costs, solutions addressing all RFP requirements, a project plan with delivery projections for an August 18, 2026 order date, and detailed cost breakdown. No contract value or incumbent is identified.