Village of Orland Park Facilities & Special Events Naming Rights Sponsorship

The Village of Orland Park, located in Cook County, Illinois, is seeking proposals for a comprehensive Facilities & Special Events Naming Rights Sponsorship program through RFP #24-030. The procurement targets firms with proven experience in identifying, valuing, selling, negotiating, and implementing naming rights for municipal facilities and special events. Specific opportunities include naming rights for Centennial Park West (an $11M concert/events venue), Schussler Park's All-Inclusive Playground, Doogan Park's pickleball complex, various sports facilities, and special events such as the Taste of Orland Park, Christmas Parade, Market at the Park, Veterans Golf Outing, and Turkey Trot. The evaluation process will score proposals on a 100-point scale, with key criteria including proposal quality (10 points), team qualifications (15 points), demonstrated experience (15 points), prospective sponsor list (10 points), proposed timeline (5 points), compensation plan (10 points), references (5 points), executive summary (10 points), and potential interview (20 points). Proposals are due on March 6, 2024, at 11:00 A.M., with all questions to be submitted through BidNet Direct by February 27, 2024.

The Village encourages proposals from diverse business organizations, including minority-owned, women-owned, veteran-owned, and small businesses. Proposers must provide documentation demonstrating compliance with equal employment opportunity requirements, sexual harassment policies, and tax certifications. Insurance requirements are extensive, mandating coverage including $1,000,000 for General and Automobile Liability, $500,000 for Workers' Compensation, and $1,000,000 for Professional and Cyber Liability. The contract term is one year with potential two one-year renewals, and the Village seeks facility naming rights for 5-10 years and special event naming rights for a minimum of 3 years. While specific budget ranges are not explicitly stated, the initiative involves securing sponsorships for multiple municipal facilities and events, with flexible payment options including full payment or multi-year payment plans. The selected firm will be responsible for creating targeted prospect lists, developing marketing materials, negotiating sponsorships, and ensuring contract fulfillment, with the Village retaining final approval rights for all potential sponsors.