Village of Cazenovia Mill Street Dam Removal

The Village of Cazenovia, in partnership with the New York State Department of State, is procuring professional engineering services through a Request for Proposals for the design, permitting, and construction management of the Mill Street Dam removal and Chittenango Creek restoration project in Madison County, New York. The scope of work encompasses final design services across multiple phases (30%, 60%, 90%, and 100% design completion), hydrologic and hydraulic modeling using HEC-RAS, preparation and submission of all required federal, state, and local permits including State Environmental Quality Review compliance, sediment analysis and contamination assessment, environmental quality review support, construction contractor selection assistance, and comprehensive construction oversight including weekly written reports and monthly project advisory committee meetings. Deliverables include certified final construction drawings and specifications prepared by licensed professional engineers, architects, or landscape architects; detailed cost proposals itemized by task; documented evidence of experience with dam modification or removal, stream restoration, fish habitat restoration, and regulatory agency coordination; and 1-2 examples of similar completed projects with references. The engineering contract is expected to be issued in June 2026, with final design and specifications due 14 months following contract execution and overall project completion scheduled for December 2028. Proposals must be received by 4:00 p.m. EST on April 24, 2026, and submitted to the Village Clerk at 90 Albany Street, Cazenovia, NY 13035. A mandatory pre-bid meeting and site inspection will be held on March 24, 2026, at 1:00 p.m. at the Mill Street Dam site. Qualified firms must demonstrate experience with dam modification or removal, stream restoration, fish habitat restoration, hydrologic and hydraulic modeling, and regulatory agency coordination, preferably in New York State or the northeastern United States.

This procurement includes Minority and Women-Owned Business Enterprise (MWBE) participation requirements established under New York State Executive Law Article 15-A, with specific goals of 15 percent for minority-owned businesses and 15 percent for women-owned businesses. Active solicitation of qualified state-certified MWBEs is required, and firms must document good faith outreach efforts and track MWBE contract participation throughout all procurement phases. No incumbent vendors or current contractors are listed for this project. The estimated total project cost, including engineering services and construction, is approximately $1,640,000, comprising Phase 2 design and permitting services ($300,000), Phase 3 construction support ($100,000), and base construction costs of $1,239,000 in 2025 dollars, with potential additional costs for alternate items reaching up to $425,000. The project is funded through grant monies from the New York State Department of State under Title 11 of the Environmental Protection Fund and the Clean Water, Clean Air & Green Jobs Environmental Bond Act. The Village reserves the right to reject all proposals and to postpone or cancel the project.