Video Monitoring System and Software

Hudsonville Public Schools in Michigan is requesting bids on a video monitoring system migration, low voltage cabling infrastructure, and visitor management system across 17 school district locations, with sealed bids due September 3, 2026 at 3:00 p.m. Contractors may bid on individual divisions—Low Voltage Cabling (Section 27 10 00), Visitor Management System (Section 28 17 11), and Video Monitoring System (Section 28 23 00)—without submitting proposals for all sections.

The scope encompasses system design, procurement, installation, and integration across the administration building, 11 elementary schools, 2 middle schools, 1 high school, an early childhood center, sports complex, and transportation and maintenance buildings. Specifications include structured cabling with EIA/TIA 568B compliance, specific camera models detailed in Appendix A (added via Addendum No. 1 distributed August 27), and a $5,000 allowance for central management software hardware. The low voltage cabling system carries a 15-year warranty with two-business-day response time for service calls; the visitor management system carries a one-year warranty with eight-hour response for failures affecting 20 percent or more functionality and two-business-day response otherwise. Contractors must provide three references of similar projects completed within the prior two years and hold manufacturer certifications from authorized vendors.

Bid security equal to 5 percent of the total bid amount is required as either a Bid Bond (Michigan-licensed) or Certified Check. The successful contractor must furnish Performance and Payment Bonds each equal to 100 percent of the bid amount and carry Workers' Compensation, Broad Form General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000), and additional contingent and property damage coverage. Project completion is February 28, 2027, with closeout by March 31, 2027. A 10 percent retainage is held on all payment requests until final completion. The pre-bid meeting was August 18, 2026 at the Administration Building (3886 Van Buren, Hudsonville); questions were due August 25, 2026 at 5:00 p.m.; and Intent to Bid was due August 26, 2026 at 5:00 p.m. The Owner reserves the right to reject any or all bids and to award portions to multiple bidders.