Video cameras, accessories, and SD cards - Request for Quote

The Colorado Department of Corrections issued a Request for Quote (RFQ) solicitation number CAAA 2017000636 for video cameras, accessories, and SD cards to support compliance with a new House Bill directive. The procurement requires 36 GoPro HERO4 Silver Action Camcorders equipped with specified accessories including skeleton housing, flexible tripod, floor tripod, dual battery charger, and carrying case, as well as 125 SanDisk Extreme PLUS 64GB micro SDXC cards with adapters. Responses must be submitted by email to doc_purchasing@state.co.us by December 9, 2016, at 2:00 PM Mountain Time, with delivery preferred by December 30, 2016, to the Colorado Department of Corrections Headquarters in Colorado Springs. Award will be made to the bidder whose response is deemed most advantageous to the State based on evaluation criteria including cost, projected delivery dates, quality and safety considerations, life-cycle costs, bidder qualifications and experience, and past performance. Bidders must be registered on the Colorado Vendor Self Service website to respond, and bid prices must include freight costs on an FOB-destination basis with payment terms assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified. Bidders may submit competitive equal products with adequate product information demonstrating equivalence to specified brands and models, and the CDOC reserves the right to divide the award among multiple bidders if deemed in the State's best interests.

The solicitation provides preference for certified Service Disabled Veteran Owned Small Business status based in Colorado as part of the evaluation criteria, though this does not appear to be a mandatory set-aside. No specific incumbent vendors or current contractors are identified in the solicitation documentation. The CDOC reserves the right to cancel orders for which delivery is not made by the stated December 30, 2016 deadline. Prospective bidders requiring assistance with registration on the Colorado Vendor Self Service website should contact the VSS Help Desk at VSSHelp@state.co.us or 303-866-6464. No specific budget range or award value is disclosed in the solicitation materials, though the scope and specifications suggest a moderate procurement value based on the quantities of equipment and accessories requested.