CAAA 2017000636 Attachment.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CAAA 2017000636

PROCUREMENT TYPE: Commodity

TITLE: Video cameras, accessories, and SD cards - request for quote.

DESCRIPTION: Provide video cameras, accessories, and SD cards as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201700004215 & 201700004216

BID SUBMISSION DETAILS

Submission Deadline: 12/09/16 at 2:00 PM MT

Submissions Accepted Via: E-mail

Details: Please submit your quote response via email to doc_purchasing@state.co.us

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Stephanie Diggs, Purchasing Agent

FROM: Name of firm/DBA _______________________________________________________________________________

Remit to Address ______________________________________________________________________________________

P.O. Address __________________________________________________________________________________________

City/State/Zip_________________________________________________________________________________________

Phone ______________________________________ Fax _____________________________________

Federal Taxpayer/Employer ID Number ______________________VSS or CORE Vendor ID Number _______________________________

Projected delivery date: ____________________________ calendar days after receipt of order.

Bidder's printed name __________________________________________________________________________________

E-mail address ________________________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional)____________________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

mailto:doc_purchasing@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Colorado Department of Corrections Headquarters Attn: Susan Whittemore - OIG 1250 Academy Park Loop Colorado Springs, CO 80910

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: doc_purchasing@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado‟s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department‟s evaluation of the following:

1. the projected delivery dates, as stated in the bidders‟ respective quote responses;

2. quality/safety/security considerations concerning the goods to be provided;

3. anticipated „life cycle‟ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder‟s qualifications and experience, including the bidder‟s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder‟s past performance, and/or

5. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS

The Colorado Department of Corrections is in need of GoPro cameras, accessories, and SD cards to be in compliance with a new House Bill and is preferred to have this equipment delivered to the above referenced location by December 30, 2016; proof of delivery may be required.

1) 36 each, GoPro HERO4 Silver Action Camcorder, 12 megapixels, 12.5 frames per second, LCD touch screen display, built-in microphone, water resistant, low light/high sensitivity, 1080 image resolution, 3840 x 2160 video resolution, skeleton backdoor, touch backdoor, to include all of the following accessories: Skeleton Housing with side opening, Flexible Tripod, 60” Floor Tripod, Dual Battery Charger, and Smatree SmaCase G160 Carrying Case, or equal.

Bid price each $ _______________________________ Bid price total $ ___________________________________

Manufacturer _________________________________ Model ____________________________________________

2) 125 each, SanDisk Model# SDSQXSG-064G-GN6MA, Extreme PLUS 64GB micro SDXC UHS-I/U3 card with adapter, or equal.

Bid price each $ _______________________________ Bid price total $ ___________________________________

Manufacturer _________________________________ Model ____________________________________________ mailto:doc_purchasing@state.co.us http://www.colorado.gov/vss

Competitive Equals: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

Technical Point of Contact: Adam Cummings, Office of the Inspector General (719)226-4671 or email adam.cummings@state.co.us

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2017000636)