Vicon cameras and supplies

The South Carolina Department of Corrections issued a Request for Quote (RFQ) solicitation #5400021866 for Vicon cameras and supplies to be used across various state correctional facilities. The procurement specifically seeks 177 fixed cameras (Part # V2105D-W313MIR), 177 camera back boxes (Part # V2100D-BOX), and 21 mini-PTZ cameras (Part # SN673V-C). All equipment must be new and sourced from a certified Vicon integrator, with no substitutions permitted to ensure compatibility with the state's existing security network infrastructure. The solicitation was released on August 12, 2021, with a submission deadline of August 31, 2021, at 10:00 AM, and award notification scheduled for September 3, 2021. Bids could be submitted via sealed envelope to the SC Department of Corrections Purchasing Branch or electronically via email. Evaluation criteria focused on selecting the lowest responsible and responsive bidder, with strict requirements that vendors be registered with the state and possess certified Vicon integrator status. Delivery was mandated within 30 days of purchase order receipt, with potential penalties of 5% for delivery delays.

The solicitation included provisions for vendor preferences, specifically allowing South Carolina resident vendor preference, SC end-product preference, and US end-product preference for qualified vendors. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned. The contract was ultimately awarded to Wholesale Industrial Electronics, located at 1900 Richland Street in Columbia, SC, for a total contract value of $63,597.78. The pricing breakdown included fixed cameras at $232.97 each (totaling $41,235.69), camera back boxes at $23.08 each (totaling $4,085.16), and mini-PTZ cameras at $870.33 each (totaling $18,276.93). The state offered a prompt payment discount option ranging from 10 to 30 calendar days, to be determined by the bidder. Standard state contract terms were incorporated, covering payment, termination, dispute resolution, and compliance with South Carolina law. The procurement was specifically for Richland County and aimed at enhancing the security camera infrastructure of the state's correctional facilities.