Veterinary Services for Mountaineer Casino Resort & Races

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Racing Commission, is requesting quotes for veterinary services at Mountaineer Casino Resort & Races in New Cumberland, West Virginia under CRFQ 0707 RAC2700000001, with bids due September 29, 2026 at 1:30 p.m. Eastern Time. A mandatory pre-bid meeting is required; attendance verification is mandatory for bid eligibility.

Vendors must hold a Doctorate in Veterinary Medicine from an accredited university, be licensed by the West Virginia Board of Veterinary Medicine, and demonstrate five years of full-time or equivalent part-time paid racetrack veterinary experience. The scope includes pre-race examinations on live race days, live race card and veterinary reporting duties, test-barn oversight, emergency treatment during races, and maintenance of treatment and performance records in compliance with state and federal requirements.

Pricing shall be submitted as lump sum rates across three service categories: per live race day pre-race examinations, per live race day live race card and veterinary reporting requirements, and per day veterinary list work. The contract awards to the lowest overall total cost vendor meeting mandatory requirements. Required insurance includes Commercial General Liability coverage of $1,000,000, Automobile Liability of $500,000, and Professional/Malpractice/Errors and Omissions of $1,000,000. The vendor must accept payment by electronic funds transfer and P-Card, pay all travel and mileage costs, and designate a contract manager available during normal business hours.

The initial contract term is one year upon award, with options for renewal for three successive one-year periods upon mutual written consent of the agency, vendor, Purchasing Division, and Attorney General's office. Technical questions are due September 22, 2026 at 10:00 a.m. Eastern Time. Contact Brandon L. Barr at the West Virginia Department of Administration Purchasing Division, 304-558-2652 or brandon.l.barr@wv.gov.