Vertical Overhead Concrete Patching Material

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, issued a Request for Bid (RFB) for a master agreement contract to procure vertical/overhead concrete patching material for use by the Division of Maintenance and Highway Districts 1-12. The procurement encompasses four line items: 50 kits of regular concrete patching material (comprising one 50 lb. bag of dry mixture and one gallon of liquid activator per kit), 9 pallets of regular concrete patching material (40 kits per pallet), 50 kits of fine concrete patching material (one 40 lb. bag of dry mixture and one gallon of liquid activator per kit), and 9 pallets of fine concrete patching material. The material must meet stringent performance requirements, including rapid cure capability of 45 minutes or less, compressive strength minimums of 2,500 psi at 45 minutes, 5,000 psi at 24 hours, and 11,000 psi at 28 days, and a set time not exceeding 15 minutes. Products must be MG-Krete or an approved equivalent listed on the Kentucky Transportation Cabinet/Division of Materials approved list or at minimum Phase V of the Kentucky Product Evaluation List. The solicitation was posted August 1, 2019, with written questions due by August 5, 2019 at 12:00 p.m. and bids due August 8, 2019 at 10:00 a.m., with a tentative award date of August 14, 2019. Evaluation criteria utilized a best value ranking approach with price weighted at 95 points and delivery time at 5 points. Vendors bidding materials other than MG-Krete must submit detailed specification information for product comparison or face potential non-responsive bid determination.

The master agreement contract, effective upon award through July 31, 2020, includes four optional one-year renewal periods subject to written approval from both the vendor and KYTC Division of Purchases and potential renegotiation of terms. Pricing must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with all quantities estimated and not guaranteed, and vendors must provide delivery within a specified number of calendar days after receipt of official Delivery Orders, with a 1 percent per day deduction from invoices for late deliveries unless delays result from factors outside vendor control. The Commonwealth reserves the right to reduce prices to reflect industry-wide price decreases and permits only one price increase during the initial contract period if industry-wide justification is provided, with no increases allowed during the first twelve months. Resident bidder preferences and qualified bidder preferences apply in accordance with Kentucky Revised Statutes. While no specific budget or award value is stated in the solicitation, the estimated quantities (50 kits and 9 pallets of each material type) provide the basis for vendor cost calculations. No incumbent vendor information or existing infrastructure integration requirements were identified in the available documentation.