Ventrac 4520Z with attachments

The Illinois Secretary of State (ILSOS) is issuing a Request for Quote (RFQ) for the procurement of one Ventrac 4520Z tractor equipped with a Kubota fuel injection engine and four specialized attachments, including a Narrow Snow Broom KJ520, Tough Cut Deck HQ682, 48-inch Snow Blower KX23, and Leaf Blower KA160, along with twenty specified accessories such as a cab, heater kit, lights, mirrors, and actuators. The procurement encompasses both equipment delivery and snow removal and de-icing services for two Metra station parking facilities in Cook County, Illinois—specifically the Bus Park at the 211th Metra Station in Matteson and Parking Lot 2 at the 211th Street Metra Station in Olympia Fields. The vendor must deliver the equipment to the ILSOS Physical Services location at 107 East Monroe, Springfield, Illinois 62702, on an FOB Destination basis no later than June 30, 2026. The contract term extends from execution through June 30, 2026, with a maximum total contract term not to exceed ten years. Questions must be submitted in writing to Katie Speck, the Solicitation Contact, with responses posted as addenda on the Bulletin; bid opening dates are referenced in BidBuy. Award will be made to the lowest responsive and responsible bidder based on a firm, fixed-price quote for each line item that includes all shipping costs. Vendors must carry General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability coverage of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, naming the state as additionally insured. The snow removal services require the vendor to respond within two hours of notification when snow accumulation reaches one inch or upon district request, maintain seven-day-per-week operations including weekends and holidays, and clear all designated parking areas, roadways, walkways, and approaches using environmentally friendly de-icing products compliant with Illinois environmental regulations.

The solicitation does not specify any minority contractor set-asides or disadvantaged enterprise restrictions, though vendors must complete the state's Network Security Assessment and Ethics Training and comply with extensive Illinois certifications covering civil rights, tax compliance, ethics, environmental standards, procurement code violations, drug-free workplace provisions, and security standards. No incumbent vendors or current contractors are identified in the procurement documents. The contract includes four line items for snow removal services based on accumulation levels—1" to 2.99", 3" to 4.99", and 5" to 6.99"—plus de-icing services, with pricing to be estimated rather than firm and the maximum total amount to be entered by the State prior to contract execution. Vendors must furnish all labor, equipment, and materials, and may store equipment in two designated parking spaces provided by the district. The contract is subject to a $15 Minority Contractor Initiative fee deductible from the first payment, and invoicing occurs at contract completion with a deadline of July 31 following the fiscal year in which services were rendered. The state will not pay for supplies or services provided prior to contract execution, and the contract is contingent upon availability of appropriated funds. The RFQ solicitation number is 26PS016010 with contract identifier 26-350SOS-PHYSE-B-50359, with a due date of January 9, 2026.