Vendor Contract for End Ring Couplings

The City of Milwaukee Department of Administration, Purchasing Division, is soliciting bids for a vendor contract to supply end ring couplings to the Milwaukee Water Works under Bid 21566 Rebid #1. The procurement seeks pricing for eight line items of end ring couplings in sizes ranging from 2 inches to 16 inches in diameter, with quantities totaling 286 units across all sizes, including 4 units of 2-inch, 3-inch, 4-inch, and 10-inch couplings; 50 units of 6-inch couplings; 100 units of 8-inch couplings; 50 units of 12-inch XL couplings; and 20 units of 16-inch couplings. All couplings must comply with City of Milwaukee Specification No. 30-D-15 (dated 10/17/2025) and Specification No. 70b-D-7 (revised 12/02/2025), with no substitutions or alternates permitted. The products must conform to AWWA C219 (Bolted, Sleeve-Type Couplings for Plain-End Pipe) and NSF 61 standards, be designed for 150 psi working pressure and 250 psi test pressure, and feature ductile iron middle rings, rubber gaskets, stainless-steel hardware, virgin EPDM or Nitrile gaskets, and fusion bonded epoxy coating. Romac Macro HP is identified as the acceptable brand, though alternative manufacturers may request approval through the specified procedures. The contract award will be made to the lowest responsive and responsible bidder based on total bid price calculated by multiplying quoted unit prices by quantities. Electronic bid submissions are required through the Bonfire Portal at https://cityofmilwaukee.bonfirehub.com/opportunities/223010, with a bid closing date of Tuesday, April 7, 2026, at 4:30 PM Central Time. Delivery is required no later than thirty calendar days after order receipt, with shipment to and billing to Milwaukee Water Works at 3850 N. 35th Street, Milwaukee, WI 53216. The contract term is three years from the date of award with two optional one-year extensions available upon mutual agreement, and bidders must submit all required documentation including Form W-9, applicable affidavits (Slavery Disclosure, Ethical Purchasing, and any preference affidavits), and proof of compliance with City of Milwaukee Ordinance 310-17 regarding responsible contractor standards and non-poverty wage requirements.

The City of Milwaukee offers multiple bid preferences and set-aside opportunities that may benefit qualified vendors. Local Business Enterprise (LBE) bidders may receive awards if their bid does not exceed the lowest by more than 5 percent (or 10 percent if SBE-certified, with a maximum difference of $25,000–$30,000), and Milwaukee-Made, Milwaukee County-Made, or American-Made goods qualify for up to a 12 percent or $28,171 price preference. Socially Responsible Contractors (SRC) may receive awards within 5 percent or $25,000 of the lowest bid, and the City strongly encourages use of Small Business Enterprise firms for supplementary services, though SBE participation is not mandatory unless specified. All contractors must maintain comprehensive insurance coverage throughout the contract duration, including Worker's Compensation at statutory limits, Employer's Liability with per-accident limits of $100,000 and disease policy limits of $500,000, Commercial General Liability with per-occurrence limits of $1,000,000 and general aggregate of $2,000,000, and Products-Completed Operations limits of $2,000,000. All policies must be issued by companies licensed in Wisconsin with the City of Milwaukee named as an additional insured, and certificates of insurance must be provided prior to the effective date and annually thereafter. Vendors must also provide a 100 percent parts and labor warranty for a minimum of two years from acceptance or one year from installation, whichever occurs first, and all materials are subject to inspection with testing conducted on ten percent of shipments. While no specific budget range or award value is disclosed in the solicitation documents, the total contract value will be determined by the sum of unit prices multiplied by the quantities specified on the price sheet.