Vendor contract for 25' and 30' black bolt down aluminum poles

The City of Milwaukee Department of Administration Purchasing Division is seeking a vendor contract for 25' and 30' black bolt down aluminum poles through Bid #21517, with an estimated annual usage of 100 units for each pole size. The procurement is designed to supply street lighting infrastructure in accordance with City of Milwaukee Specification No. 12c-C-1 dated 10/30/2025 and accompanying technical drawings B-14-13 and B-14-14. Potential vendors must provide poles manufactured to precise specifications, including specific dimensions, materials (cast aluminum conforming to ASTM standards), and structural requirements such as wind load compliance and fixture support capabilities. Bids must be submitted electronically through the Bonfire portal by Tuesday, February 3, 2026, at 4:30 PM CT, with delivery required within ninety calendar days of order receipt. Deliveries are restricted to Tuesdays through Thursdays between 9:00 AM and 12:00 PM, with vendors required to provide twenty-four hours' notice prior to delivery to the City of Milwaukee Department of Public Works - Traffic & Electrical Services.

The City offers several bid preferences for qualifying vendors, including up to 5% or $25,000 for Local Business Enterprises, up to 10% or $30,000 for SBE-certified firms, and up to 12% or $27,892 for Milwaukee-made, Milwaukee County-made, or American-made goods. Vendors must submit multiple compliance documents, including an Affidavit of Compliance for American-made goods, an Ethical Purchasing Affidavit, a completed W-9 form, and meet specific insurance requirements with minimum commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate. The contract will be awarded to the lowest responsive and responsible bidder for a three-year period, with cooperative purchasing available to other V.A.L.U.E. members in the Southeastern Wisconsin area. Manufacturers must provide a one-year warranty from installation (not to exceed two years from delivery) and be prepared to repair or replace defective units at no cost to the City. While no specific budget range is explicitly stated, the procurement suggests a significant investment in municipal infrastructure with potential for multiple unit purchases over the contract period.