5-B. SPECIFICATION NO. 12c-C-1 Bolt Down Al Pole dated 10.30.2025.pdf

City of Milwaukee

Specification No. 12c-C-1

October 30, 2025

POLE ASSEMBLY, STREET LIGHTING, ALUMINUM BOLT DOWN

17FT., 19FT., 22FT., 26FT., & 31FT., MOUNTING HEIGHT

NOTE: THIS SPECIFICATION AND ANY ACCOMPANYING SPECIFICATION OR BID CAN BE

APPEALED.

YOUR APPEAL MUST BE SUBMITTED IN WRITING TO THE CITY PURCHASING DIRECTOR

FOR ALL BIDS NO LATER THAN FIVE (5) WORKING DAYS PRIOR TO BID OPENING.

YOUR APPEAL MUST NOT ONLY IDENTIFY THE PROVISION, TERM OR CONDITION THAT IS

CAUSING PROBLEMS, BUT ALSO YOUR PROPOSED ALTERNATE PROVISION, TERM OR

CONDITION AND BE SUPPORTED BY TECHNICAL DATA, TEST RESULTS AND OTHER

INFORMATION.

CONTACT THE APPROPRIATE PURCHASING AGENT OR THE PROCUREMENT SPECIALIST

FOR APPEAL FILING INSTRUCTIONS.

APPEALS RECEIVED LATER THAN FIVE (5) WORKING DAYS PRIOR TO BID OPENING OR

WITHOUT SUFFICIENT DETAILS WILL NOT BE CONSIDERED.

NOTICE!

AN APPEAL FEE (CHECK OR MONEY ORDER) WHICH IS 1.25% OF THE

ESTIMATED DOLLAR VALUE OF THIS CONTRACT IS

REQUIRED WITH A BID SPECIFICATION APPEAL.

THE FEE IS A PREREQUISITE FOR PURSUING THE APPEAL

AND MUST ACCOMPANY THE APPEAL.

THE APPEAL FEE WILL BE RETURNED IF THE APPEAL IS UPHELD

CAUTION: A BID THAT DOES NOT FULLY COMPLY WITH ALL OF THE PROVISIONS,

TERMS, AND CONDITIONS OF THIS OR ANY ACCOMPANYING

SPECIFICATION AND BID, MAY BE DETERMINED AS A COUNTEROFFER

AND MAY RESULT IN THE BID REJECTED FOR NONRESPONSIVENESS.

I. GENERAL: It is the intent of this specification to describe the minimum requirements for bolt down aluminum street lighting assemblies to be purchased by the City of Milwaukee for the DPW- Infrastructure Services Division. All parts not specifically mentioned, which are necessary or which are regularly furnished in order to provide this pole, shall be furnished by the successful bidder at the bid price and shall conform in strength, quality of material and workmanship to that usually provided by the engineering practice indicated in this specification. In addition, the manufacturing process of the aluminum pole is to be in conformance with Build America Buy America Act

(BABA).

II. WARRANTY: The seller and/or the manufacturer warrants that the goods sold here under will be of merchantable quality, will conform to applicable specifications, drawings, designs, samples, or descriptions, will be free from defects in materials and workmanship and will be fit for the particular purpose intended by the buyer.

A. This warranty will remain in effect for a period of one (1) year from date of installation not to exceed two (2) years from date of delivery.

B. Under this provision, the seller and/or manufacturer agrees to repair or replace within a reasonable time, any part, feature or product found to be defective during the warranty period at no cost to the City.

C. Seller or manufacturer shall reimburse the city for removal and reinstallation costs of such repairs and replacement if three (3) or more units of the same order develop or exhibit similar defects.

D. Vendor should provide a complete warranty statement with their bid or within three (3) working days of receiving a request.

III. AWARD AUTHORITY:

A. The Department of Administration (DOA) Procurement Services Section will be the sole judge of the quality and suitability of the equipment, materials and/or services offered in its determination of the successful bidder for bids that do not exceed $30,000.

B. The City Purchasing Director will be the sole judge of the quality and suitability of the equipment, materials and/or services in its determination of the successful bidder for bids that exceed $30,000.00.

IV. INSTALLATION: Upon request of the City after bid opening, bidders shall furnish a list of locations where street lighting assemblies of this type which they proposed to furnish have been installed and are in service. This list shall include the name of a person to contact and the telephone number.

V. UNSUITABLE EQUIPMENT: Bids will not be considered for equipment or material that has previously failed to perform satisfactorily.

VI. BRAND NAMES:

A. REFERENCES: If articles have been identified in the bid by a "Brand Name" and model number, such reference is intended to be descriptive but not restrictive. It is for the sole purpose of indicating to the prospective bidders a description of articles that will be satisfactory. Other items of equal quality will be considered. Samples and/or demonstrations may be requested.

B. SUBSTITUTIONS: Unless the bidder clearly indicates in their bid that they are offering a different article, their bid shall be considered as an offering of the brand name article.

VII. TECHNICAL REQUIREMENTS: All features below shall be incorporated in the assembly and all items furnished and installed into a complete unit ready for use.

A. TYPE: The bolt down aluminum street lighting assembly to be furnished and delivered under this specification shall be round and tapered. The assembly shall be complete with shaft with welded base, pole cap, one bracket mounting surface cover plate and all necessary hardware. All screws and fasteners shall be stainless steel or other approved materials. Bracket arms are not part of this bid.

B. DESIGN:

1. The bolt down aluminum street lighting pole assembly shall be in accordance with this specification and Drawings B-13-14(17 ft) last revised 11/14/14, #B-14-11(19

ft) last revised 11/14/14, or B-14-15(22 ft) last revised 11/14/14, B-14-13(26 ft) last revised 11/14/14, B-14-14(31 ft) last revised 11/14/14. These are intended to coordinate and be supplementary to each other and work indicated on one shall be executed as if indicated on both.

2. Minor deviations on the assembly that will not affect the strength, appearance, vertical and horizontal stability of the pole will be permitted, but all such deviations shall be approved by the (DOA) Purchasing Division, upon recommendations and/or approval of the DPW-Infrastructure Services Division.

C. SHAFT AND POLE CAP:

1. The shaft shall be tapered from the top of the pole to the mounting plate.

Dimensions from the pole top to the bracket mounting plate and from the base plate to the top of the pole, as shown on the drawing, shall be rigidly adhered to.

2. The base plate shall be cast from either ASTM type 319 or 356T6 aluminum. The four (4) elongated mounting holes shall be on 92.2-degree centers on an 11” bolt circle. The base shall be welded to the shaft so the arms bisect the angle between mounting holes at 45 degrees. Four (4) removable cast aluminum bolt covers are to be supplied, and installed on the pole.

3. The bracket mounting plates are to be cast from either ASTM type 713 or 356-T6 aluminum. They are to be welded to the poles at the indicated positions on the pole, 180 degrees apart, and 90 degrees from hand hole. A 2¼” hole is to be drilled into the shaft and thoroughly deburred, for cable exit. A ½” diameter hole is to be drilled into the shaft at the mounting bolt holes locations in order to allow the mounting bolts to extend into the shaft.

4. All poles shall be built as a double bracket unit and supplied with one (1) cover plate per pole. The cover plate is to be secured to pole with two (2) 1/2”x13 NC by

1/2” long hex head stainless steel screws.

5. The pole cap is to be cast aluminum, and be secured to the pole by three (3) equally spaced ¼”-20 NC hex head stainless steel bolts.

6. The pole shaft is to be in satin aluminum color unless specified on the bid.

D. HAND HOLE AND GROUNDING: The hand hole shall be 4" x 6" nominal. A ¼”-20 NC drilled and tapped hole and bolt shall be provided in the shaft opposite the hand hole for grounding purposes. The hand hole cover shall be secured to the pole using ¼"-20 NC by

¾" long 18- 8 stainless steel button head Torx T27H tamper proof screws. The hand hole is to be 90 degrees from the arms.

E. LOADING AND STABILITY: The poles furnished under this specification shall support a fifty-pound (50 lbs.) fixture of an EPA of three (3) on each arm when equipped with a pair of 8' upsweep arms. All pole designs shall meet the latest revision of the AASHTO specifications for these poles as defined in their STANDARD SPECIFICATIONS FOR

STRUCTURAL SUPPORTS FOR HIGHWAY SIGNS, LUMINAIRES AND TRAFFIC

SIGNALS. The 26' assembly and 31’ assembly furnished under this specification shall support a fifty-pound (50 lbs.) fixture of an EPA of 3 on each arm when equipped with a pair of 8' upsweep arms and double banners of total 20 square feet (10 square feet on each side) mounted at 18’ above grade. The manufacturer shall submit engineering calculations for lighting poles to show that maximum stress and deflections do not exceed specified performance requirements under full design loading, as well as other certified reports and data which indicate that the poles meet all load requirements, within thirty

(30) days of the bid award. Engineering calculations shall be prepared and sealed by an engineer licensed in the State of Wisconsin.

The entire horizontal and vertical “wind sail” area of the pole assembly subject to wind load including arm and luminaire shall be designed to withstand the AASHTO standard specifications, from above, for wind load requirements for a 90 MPH wind load with gust factor computed per section 3.8.5.and height and exposure factors from table 3-5.

F. WELDING: All welding shall be in accordance with the applicable ASME Standards.

G ACCESSORIES: All accessories (pole cap, mounting plate cover, bolt covers) are to be installed on the pole. Accessories are supplied under separate cover will cause the bid to either be rejected or penalized.

H. PACKAGING: All shafts are to be protected against the elements and be able to be stored for a period of six (6) months without discoloring or staining the finish of the pole. All parts are to be properly protected from damage in transit. All like type shafts are to be banded together for shipment. Small amounts of like type shafts which are banded together may be banded or crated with other type shafts to make a uniform package that can be unloaded with a fork lift truck. Shafts to be shipped in open side trucks for forklift truck unloading. If the shafts are shipped in a manner which makes it impossible or impractical to use a fork lift truck for unloading the vendor will be billed the unloading cost incurred by the

City.

I. DELIVERY: All deliveries are to be made to the DPW-Infrastructure Services Division, 1540 W. Canal Street, Milwaukee WI 53223. Notice of delivery must be given twenty-four

(24) hours in advance to the Division at (414) 286-5944. All deliveries shall be made between 9:00 A.M. and 12:00 P.M from Tuesday through Thursday.

J. DESIGNATIONS: Reference to ASTM, ASME and AASHTO designations mentioned herein shall mean the latest specification and/or test procedure in effect at time of bid is let.