Vending services & pouring rights

Coastal Carolina University, through the State Fiscal Accountability Authority-Office of Procurement Services, is seeking comprehensive vending services and pouring rights for its campus. The solicitation requires a qualified vendor to furnish, install, maintain, and operate 67 beverage vending machines and 21 snack vending machines across 40 campus locations. Bidders must propose a commission percentage of gross sales or a guaranteed annual minimum return, with minimum thresholds of $100,000 for beverage vending and $25,000 for snack vending. Key requirements include supporting CINO Cash debit card payments, emerging payment technologies like Apple Pay and Google Pay, and negotiating athletic marketing and sponsorship opportunities. The pre-bid conference is scheduled for February 8, 2024, at 11:00 AM EST via Microsoft Teams, with questions due by February 9, 2024. Offers must be submitted online by March 12, 2024, at 11:00 AM EST, with award notification expected on March 27, 2024. The contract term is one year with four one-year renewal options, with an anticipated start date of July 1, 2024.

The solicitation does not specify specific set-aside designations or restrictions on respondent types. The current incumbent vendors are Pepsi Bottling Ventures for beverages (with a 65% commission) and C.A. Timbes Vending and Food Service for snacks (with a 32% commission). Bidders must have at least three years of vending machine service experience and maintain a service facility within 100 miles of the University. Historical sales data shows beverage vending revenue of $183,990 and snack vending revenue of $50,170 in FY2023. The successful beverage contractor must also commit to a minimum annual investment of $30,000 for marketing and sponsorship opportunities, plus approximately $20,000 in Gatorade summer camp support. All vending equipment must be factory new or in like-new condition, and the vendor will be responsible for supplying, installing, and maintaining the machines. The contract includes provisions for monthly commission payments and requires financial statements within fifteen days of each month's close.