Vending Machine Services for Okaloosa County Governmental Buildings-Snack Only

Okaloosa County, Florida is issuing an Invitation to Bid (ITB) for snack vending machine services across five county governmental facilities, including the Crestview Courthouse, Courthouse Annex, Water Sewer Administration Building, Okaloosa County Administration Building, and Arbennie Pritchett Reclamation Facility. The procurement seeks a single vending service provider to install, stock, maintain, and repair a total of seven snack machines. The selected vendor must assume full responsibility for all equipment costs, installation, restocking, maintenance, repairs, sanitation, and product quality while complying with Florida Department of Health and USDA food regulations, including HACCP Alliance safe handling standards. Vendors must provide healthy snack options approved by the county, maintain comprehensive insurance coverage including workers' compensation and commercial general liability of at least $1 million per occurrence, and submit detailed references demonstrating substantial experience with similar vending operations. Trained technicians must be available within one working day to address service issues, with machine repairs completed within 24 hours, and any machines requiring more than three breakdowns in a single month must be replaced. The contract term is three years with options for two additional one-year renewals upon mutual written agreement. Questions must be submitted by February 13, 2026 at 3:00 PM, with bids due electronically through OpenGov by February 25, 2026 at 3:00 PM. Award will be based on the best commission percentage offered as a percentage of gross receipts excluding sales tax, payable to the county within ten days of each month's conclusion.

The contract is fully federally grant-funded, requiring compliance with extensive federal requirements including Davis-Bacon provisions, E-Verify employment eligibility verification, drug-free workplace certification, and Title VI nondiscrimination requirements. The procurement documentation does not identify any specific set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors. The county will provide electricity and janitorial services for the vending areas, eliminating the need for vendor integration with existing utility infrastructure. No specific budget range or award value is listed in the procurement materials; instead, compensation is structured solely as a commission-based arrangement based on the vendor's percentage bid of gross receipts, making the final contract value dependent on actual vending machine sales performance during the contract term.