Vehicle Wrap, Training, and IDIQ Material Supply

The Fort Worth Transportation Authority, operating as Trinity Metro, is issuing a Request for Proposal (RFP) for vinyl wrap installation services, personnel training, and long-term material supply for its transit fleet. This fixed-price contract with an Indefinite Delivery, Indefinite Quantity (IDIQ) component is structured in two phases: Phase I requires the contractor to install vinyl wraps on 10 to 15 articulated transit buses (60 feet) and conduct a 3- to 5-day hands-on training program for 10 Trinity Metro maintenance employees covering full removals, new installations, and repairs across multiple bus types (articulated buses, standard passenger buses ranging from 29' to 40', and para-transit/cutaway vans); Phase II transitions to an IDIQ arrangement for bulk material supply on an as-needed basis. Qualified contractors must demonstrate extensive experience with large-scale vinyl wrap installation for transit fleets, provide evidence of high-performance cast vinyl materials with 10-year durability ratings and UV resistance, and maintain qualified staff capable of performing Phase I installations and providing technical support. The contract term is two years, with Trinity Metro anticipating typical installation times of 4 to 8 hours per bus depending on wrap type. Critical deadlines include a written questions deadline of April 23, 2026 at 5:00 PM CST, a proposal submission deadline of April 30, 2026 at 2:00 PM CST, and a virtual proposal opening scheduled for April 30, 2026 at 3:00 PM CST, with contract execution anticipated in May 2026. Proposers must submit all required certifications including debarment certification, conflict of interest acknowledgment, non-collusion affidavit, and compliance documentation with Texas Government Code restrictions regarding Iran, Sudan, firearm entities, and companies boycotting Israel.

Insurance requirements constitute a significant qualification component, mandating comprehensive automobile liability ($1,000,000 combined single limits), commercial general liability ($2,000,000 per occurrence), professional liability ($1,000,000 per claim), and workers' compensation insurance. The RFP document does not specify particular set-asides for disadvantaged enterprises or minority-owned businesses, nor does it identify incumbent vendors or existing contractors currently providing these services. Monthly invoices will be paid net 30 days from invoice date via check or electronic funds transfer. Trinity Metro reserves the right to reject any or all proposals and retains the option to make multiple awards. No specific budget range or award value is listed in the available documentation; pricing is structured as a fixed-price contract for Phase I with unit pricing for Phase II IDIQ materials and services applied on an as-needed basis.