Vehicle Models 2026 and 2027 for City Wide Agencies

The City of Indianapolis and Marion County Purchasing Division is soliciting bids for vehicle models 2026 and 2027 for citywide agencies through Request for Bid RFB-11EAL-209. This procurement encompasses 65 line items including SUVs, trucks, vans, and specialized public safety vehicles from manufacturers such as Chevrolet, Ford, Dodge, Jeep, and RAM for use across city and county departments, including fire and law enforcement agencies. All pricing must be submitted in U.S. dollars on an FOB Destination, Freight Prepaid & Allowed basis, inclusive of delivery charges, Indiana tire tax, and title application fees. Bidders must provide percentage discounts off Manufacturer's Suggested Retail Price (MSRP) for options and parts, along with catalog pricing documentation, with allowances for price adjustments on 2027 model year vehicles only if manufacturers increase dealer prices. The resulting contract will be a two-year term agreement with potential renewal under the same terms and conditions, subject to mutual agreement and compliance with Indiana Code 5-22-17-4. The question submission deadline is March 17, 2026, at 12:00 PM, with bids due by March 26, 2026, at 10:00 AM, and bids will be opened on the same date at 10:00 AM in Room 1560 of the City-County Building. Awarded vendors must maintain authorized parts suppliers within a 25-mile radius of Indianapolis, ensure 95% parts availability with two-working-day delivery, provide warranty repairs through authorized dealers or Indianapolis Fleet Services, and title all vehicles to the City of Indianapolis at the specified address.

The apparent low bidder must submit Form CC-09 from the Office of Minority and Women Business Development or face bid rejection, establishing mandatory participation requirements for this procurement. Minority and women's business enterprise participation goals are established at 15 percent and 8 percent respectively, with veteran and disability-owned business enterprise goals of 3 percent and 1 percent. Current contracts are held by Heritage Ford of Indiana, Inc. (Contract 21256), Courtesy Ford Motors LLC (Contract 21257), and Kelley Chevy LLC (Contract 21258). No bid or performance bonds are required for this contract, and contractors must comply with E-Verify employment verification requirements and nondiscrimination provisions. While specific award values or budget ranges are not disclosed in the solicitation documents, the contract encompasses a comprehensive vehicle procurement supporting multiple city and county agencies over a two-year initial term with renewal options, indicating a substantial procurement opportunity for qualified vendors.