Vehicle Maintenance Parts and Supplies

The Kenton County Airport Board (KCAB) has issued an Invitation to Bid (ITB) #25-071-ITB for Vehicle Maintenance Parts and Supplies at the Cincinnati/Northern Kentucky International Airport (CVG). The procurement seeks a contractor to supply maintenance parts and supplies for a diverse fleet including Chevrolet, Ford, Dodge, GMC, and Isuzu vehicles. Bidders must provide both OEM and approved aftermarket parts with a preferred 24-hour turnaround time, and demonstrate capabilities in inventory management with a maximum 72-hour delivery lead time. The contract requires a detailed pricing proposal with firm fixed pricing for two years, including unit costs for 60 commonly used items and a percentage markup/discount for additional parts. Key evaluation criteria include the vendor's ability to maintain stock for high-demand items, provide technical support, manage return processes, and demonstrate fleet expertise and pricing transparency. Critical dates include questions due by November 20, 2025, at 11:59 pm, answers posted by November 26, 2025, at 4:00 pm, and bid submissions due by December 4, 2025, at 2:00 pm. The anticipated contract implementation date is January 1, 2026, with an initial two-year term and an option to renew for three additional one-year terms.

The solicitation includes provisions to support disadvantaged business enterprises and adheres to Title VI of the Civil Rights Act of 1964, ensuring fair bidding opportunities without discrimination. Kentucky resident bidder preferences will be applied during the evaluation process. The contract includes comprehensive insurance requirements, with Commercial General Liability coverage ranging from $2,000,000 to $10,000,000 depending on work location and activities. Automobile Liability Insurance, Workers' Compensation, and other standard insurance types are mandatory. While no specific incumbent vendor is mentioned, the contract allows for potential selection of a secondary contractor for backup services. The procurement is conducted under KRS 424.260 procurement provisions, with KCAB reserving the right to waive informalities, reject any or all bids, and negotiate with the most qualified responsible proposer. Although a specific budget range is not explicitly stated, the contract allows for annual price adjustments using the Consumer Price Index for the Midwest Region, with increases capped at 3% of the current annual contract price.