Vehicle_Maintenance_Parts_and_Supplies.pdf

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

INVITATION TO BID

25-071-ITB - Services

VEHICLE MAINTENANCE PARTS AND SUPPLIES

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, December 4, 2025.

BID INVITATION# 25-071-ITB - Services

DATE ISSUED: November 13, 2025

Table Of Contents

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

2.2. AUTHORITY TO RELEASE

2.3. BACKGROUND

2.4. SUBMISSION OF BIDS

2.5. BID QUESTIONS

2.6. ADDENDA

2.7. SCOPE OF SERVICES

2.8. BRAND NAME/OR EQUAL LANGUAGE

2.9. KENTUCKY OPEN RECORDS ACT

2.10. ACCEPTANCE PERIOD

2.11. AWARD

2.12. PERFORMANCE AND PAYMENT

2.13. RECORDS/FINANCIALS

2.14. GRATUITIES AND KICKBACKS

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

2.16. BID CONDITIONS AND PROVISIONS

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

4.2. ATTACHMENTS

Attachments:

A - Proposed Agreement - Vehicle Maintenance Parts and Supplies

1. NOTICE TO BIDDERS

1.1. NOTICE TO BIDDERS

Pursuant to the provisions of KRS 424.260, the Kenton County Airport Board (“KCAB”) will receive bids for Vehicle Maintenance Parts and Supplies at the Cincinnati/Northern Kentucky Int’l Airport

(“CVG”). Bids will be received no later than Thursday, December 4, 2025, at 2:00 pm. No bids will be accepted after that time unless such date or time is extended pursuant to an addendum issued by

KCAB.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Further information and copies of the Invitation to Bid (ITB) may be downloaded from our website www.cvgairport.com/bids - KCAB's e-Procurement Portal.

Kenton County Airport Board

Lawrence J. Krauter, A.A.E., AICP

Chief Executive Officer

Cincinnati/Northern Kentucky International Airport (CVG)

Hebron, KY 41048 https://www.cvgairport.com/bids

2. GENERAL INFORMATION & BID INSTRUCTIONS

2.1. SCHEDULE OF EVENTS

Release Project Date: November 13, 2025

Deadline For Questions To Be

Submitted:

November 20, 2025, 11:59pm

Answers To Questions Issued: November 26, 2025, 4:00pm

Proposals Due: December 4, 2025, 2:00pm

Anticipated Contract Implementation: January 1, 2026

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

2.2. AUTHORITY TO RELEASE

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB.

All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport

2.3. BACKGROUND

The Kenton County Airport Board ("KCAB") is seeking bids for a contractor to supply the necessary parts and supplies for its Fleet Maintenance Department to efficiently maintain the vehicle fleet operating at the Cincinnati/Northern Kentucky International Airport ("CVG"). This procurement is crucial to ensure the continuous operational readiness of all KCAB vehicles, which support critical airport functions. The ideal contractor will be able to consistently meet KCAB's preferred 24-hour turnaround time for part delivery. The successful vendor will be expected to deliver a full spectrum of both OEM and approved aftermarket maintenance items quickly and reliably, allowing the Fleet

Maintenance team to minimize vehicle downtime and uphold the highest standards of safety and service.

2.4. SUBMISSION OF BIDS

Responses to this ITB must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled Vehicle

Maintenance Parts and Supplies (Invitation #25-071-ITB - Services) and follow the instructions for submittal. The completed and signed bid (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, December 4, 2025 at 2:00 pm Eastern Time

(ET). Bidders should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Clpurcell%40cvgairport.com%7C915de49180aa4be8bfc808dd4c6e70bc%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638750759399244215%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=dfJmJP4%2FJyNShw%2F66qqftK7bU4WctyXlBbuJWjH7szY%3D&reserved=0 https://procurement.opengov.com/portal/cvgairport not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

2.5. BID QUESTIONS

KCAB is not bound by, and bidders may not request or rely on any oral interpretation or clarification of this ITB. Therefore any questions regarding this ITB are encouraged and must be submitted electronically using the Question and Answer tab of this ITB on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this ITB on the bidding system per the Schedule of

Events. Answers to questions from any bidder will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the ITB or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

2.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this ITB or to provide additional information, addenda will be issued to all recipients of this ITB.

2.7. SCOPE OF SERVICES

2.7.1. Scope of Services

The successful bidder (“Contractor”) will provide the Fleet Maintenance Department the necessary parts and supplies to maintain KCAB’s fleet of vehicles, including a full spectrum of Original

Equipment Manufacturer (OEM) and approved aftermarket replacement parts for all covered vehicle classes. This service must include:

A. Inventory Management: The ability to source and supply both high-demand stock items

(available immediately) and special-order, non-stock items (with clearly communicated lead times).

B. Pricing Structure: Fixed, transparent, and auditable pricing for all parts, incorporating any required freight, handling, and hazardous material surcharges.

C. Part Returns: An efficient and clearly defined process for the return of unused, incorrectly ordered, or defective parts without penalty to KCAB.

D. Technical Support: Access to parts catalogs and technical support staff to ensure accurate ordering and minimization of incorrect parts delivery.

2.7.2. Delivery Requirements

Vehicle Maintenance Parts and Supplies must be delivered to the Fleet Maintenance department, located at 92 Field Maintenance Drive Erlanger, KY 41018 (Building #4) between the hours of 7:00 a.m. and 4:30 p.m. ET Monday through Friday.

https://procurement.opengov.com/portal/cvgairport

Lead time for delivery of Vehicle Maintenance Parts and Supplies must be no more than 72 hours from receipt of order.

2.7.3. Specifications for Parts and Supplies

This section provides the necessary context for bidders to accurately price and supply the required maintenance parts and supplies for the KCAB fleet.

• Scope of Required Parts and Supplies

The Contractor must provide a wide range of maintenance parts and supplies for the KCAB fleet. This list is not all-inclusive but represents the general categories of items that will be purchased regularly.

o Braking Components: Front and Rear Brake Pads, Front and Rear Rotors, Wheel Bearings.

o Engine & Filtration: Filters (Oil, Air, Fuel, Cabin), Fluids (Oil, Coolant, Transmission, Brake, etc.).

o Electrical: Alternators, Batteries, Lamps/Bulbs.

o Suspension & Steering: Shocks, Ball Joints.

o Miscellaneous: Wiper Blades, Various Shop Supplies (e.g., rags, cleaners, chemicals, fasteners).

Note: For pricing purposes, please refer to the "Pricing Proposal" tab in the bid document, which contains a sampling of 60 of the most frequently purchased parts in 2024. Bidders must be able to source and supply a comprehensive range of additional parts beyond this sample list.

• KCAB Vehicle Fleet Inventory

The following table details the current KCAB fleet, for which the parts and supplies must be sourced. Bidders should use this list to understand the required breadth of available parts (by make, model, and year).

YEAR MAKE MODEL

2024 Chevrolet Colorado

2024 Chevrolet Equinox

2024 Chevrolet Tahoe

2024 & 2025 Chevrolet Traverse AWD

2020 Chrysler Pacifica

2020 & 2021 Dodge 1500 Crew Cab 4X4

2020 & 2021 Dodge 3500 Crew Cab 4X4

2023 Dodge 3500 Cargo Van

2021 Dodge 4500

2020 & 2021 Dodge Durango

2015 & 2020 Ford Escape SE

2018 - 2020 Ford Explorer 4WD XLT

2012 - 2018 Ford F-150 Truck

2017 & 2020 Ford F-250 Truck

2012 - 2019 Ford F-350 Crew Cab

2008 Ford F-550 w/ Crane Body

2016 Ford F-750 w/ Crane Body

2016 & 2017 Ford Fusion

2015 & 2016 Ford Interceptor Utility

2018 Ford Transit 250

2020 Ford UPI AWD

2022 & 2023 Ford 1500 Crew Cab 4X4

2023 GMC 2500 Crew Cab HD

2024 GMC 3500 Sierra HD

2022 GMC Canyon Crew Cab

2024 GMC Terrain

2023 Isuzu Box Truck

2.8. BRAND NAME/OR EQUAL LANGUAGE

Where this ITB includes trade and/or brand names as a part of the description of any item, any participating bidder may submit its bid on other equivalent trade-named products. Alternate products and/or manufacturers will be considered for approval if it meets or exceeds the specifications included in this ITB. It is the responsibility of the bidder to demonstrate that the alternative products/manufacturer meets or exceeds the product specifications in this ITB. All disputes concerning grades and quality of merchandise or work are determined by the Manager of

Procurement or her authorized representative. Where a manufacturer's brand name of merchandise is given in this bid, it does not mean to construe or imply an endorsement by KCAB of this brand only, but is used as a norm of quality, type, etc.

2.9. KENTUCKY OPEN RECORDS ACT

Each bidder must specifically identify any portion of its bid which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Bidder should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by

KCAB are subject to general inspection under the provisions of Kentucky Revised Statutes Chapter

61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a bidder deems confidential. KCAB may otherwise use or disclose the data submitted by each bidder for any purpose, unless such data is so identified as confidential or proprietary by the bidder. The bidder's opinion of proprietary information is not binding upon KCAB.

2.10. ACCEPTANCE PERIOD

Bids in response to this ITB must indicate it is valid for a period no less than one hundred twenty (120) days from the closing date.

2.11. AWARD

KCAB anticipates awarding the bid to the lowest, best, qualified bidder; this bidder will be the primary provider of the goods and services consistent with the specifications and terms in this ITB (“Primary

Contractor”). KCAB reserves the right to select a second lowest, best, qualified bidder to provide backup services and products consistent with the specifications and terms in this ITB (“Secondary

Contractor”). Backup services and product would be utilized by KCAB in the event the Primary

Contractor is unable to or does not provide the product(s) and service(s) for any reason at any time during the term specified in this ITB.

1. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible bidder(s) whose bid represents the best value after evaluation.

2. KCAB reserves the right to waive any informality or irregularity in any bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to KCAB.

3. KCAB intends to evaluate bids and may award a contract without discussions with bidders.

Therefore, the bidder's initial bid should contain the bidder's best terms from a cost or price and technical standpoint.

4. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

5. KCAB reserves the right to make multiple awards if, after considering the bids submitted, it is in KCAB’s best interest to do so.

6. The successful bidder will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the Invitation to Bid or the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government

Clauses section of the proposed contract. If no exceptions to the contract are included in the bidder's response, the bidder is expected to execute the contract in the form set forth herein. Final acceptance of a bid and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the bidder and to reevaluate the remaining bids. KCAB reserves the right to refuse to negotiate with a successful bidder on any item not specifically excepted in its submittal.

7. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

8. The term of the agreement will be for two (2) years with an option to renew for three (3) additional one-year terms.

2.12. PERFORMANCE AND PAYMENT

The successful bidder shall issue an invoice per delivery along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

2.13. RECORDS/FINANCIALS

In submitting bids on any item to be purchased by KCAB, the bidder hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the bidder in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the bidder.

2.14. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

https://procurement.opengov.com/portal/cvgairport/projects/211424/document?section=1981040

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

2.15. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

2.16. BID CONDITIONS AND PROVISIONS

The terms and conditions of this invitation to bid (ITB) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this ITB as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this ITB which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this ITB.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

3. PRICING PROPOSAL

3.1. PRICING PROPOSAL

Pricing must be all-inclusive, firm fixed for two (2) years, and delivered to the address specified inclusive of all transportation charges FOB Cincinnati/Northern Kentucky International Airport.

Bids must be submitted electronically using the Line Items tab on KCAB’s electronic bidding system.

Submittals must be confirmed by a duly authorized official of the bidding company.

PARTS LIST

The Line Items Table parts list is only a sample list of commonly used parts. Any other parts required and ordered should reflect the same percentage off list price as quoted on this sample list. If there are price lists available where KCAB would be given a discount off of list, attach those lists to your response and indicate the percentage discount given.

Line

Item Description Quantity Unit of

Measure Unit

Cost Total KCAB Part # Manufacturer

Part #

1 BLADE, WIPER, 22" LG,

RUBBER, WITH STEEL ARM

1 EA BLAD.10063+E2:E65 30-221

2 BLADE, WIPER, 24" LG,

RUBBER, WITH STEEL ARM

1 EA BLAD.10064 30-240

3 COMPOUND, SILICONE

GASKET MAKER, BLACK, 3.35

OZ TUBE, ULTRA OIL

RESISTANT RTV

1 EA COMP.10209 82180

4 FILTER, AIR, CABIN, 8-11/32" X

8-5/8" X 31/32", PARTCULATE

ELEMENT

1 EA FILT.10240 PA5359

5 BLADE, WIPER, REAR, 14" 1 EA 10698 14-D

6 CLEANER, HOT SHINE TIRE,

FOAM, 19 OZ

1 EA CLEA.10081 G13919

7 FILTER, OIL, 4-21/32" OD X 11-

3/32" LG, BD7309

1 EA FILT.10586 BD7309

8 FILTER, FUEL, FUEL/WATER

SEPARATOR, 4-1/64" OD X 7-

11/64" HT, 4, 6 MICRON

1 EA FILT.10594 BF63000

9 FILTER, FUEL 1 EA FILT.10790 BF98710

10 FILTER, AIR, CHANNEL FLOW 1 EA FILT.11117 AF2530

Line

Item Description Quantity Unit of

Measure Unit

Cost Total KCAB Part # Manufacturer

Part #

11 FILTER, AIR, ENGINE, 13-25/32"

X 9-3/8" X 1-31/32"

1 EA FILT.11453 PA10438

12 OIL, MOTOR, FULL SYNTHETIC

5W40, TURBO DIESEL, QUART

CONTAINER

1 QT OIL.10143 122253

13 FILTER, CABIN AIR 1 EA 10757 36000006

14 SENSOR, TPMS 1 EA 10837 SE10006

15 FILTER, AIR, CA5368,

CHANNEL FLOW ELEMENT, 11-

31/32" & 4-7/8" OD X 8-1/32" LG

1 EA FILT.10584 CA5368

16 FILTER, FUEL, FUEL/WATER

SEPARATOR, 4-7/32" OD X 7-

7/32" L

1 EA FILT.11436 PF46235

17 FILTER, AIR, PA5418, HEAVY

DUTY

1 EA FILT.11494 PA5418

18 BATTERY, LITHIUM, 3V, COIN

CELL

1 EA BATT.10160 CR2450N

19 BLADE, WIPER, EXACT FIT, 22"

LG, RUBBER

1 EA BLAD.10206 22-1B

20 DRYER, AIR, BRAKE PARTS 1 EA DRYE.10001 5008414

21 FILTER, OIL, SPIN-ON, 6-7/8" H 1 EA FILT.10536 BC3Z-6731-B

22 FILTER, FUEL, IN-LINE, 1-3/4"

OD X 3-15/16" H

1 EA FILT.10979 PG2P

23 FILTER, FUEL, ELEMENT,

DIESEL

1 EA FILT.10996 HC3Z-9N184-

J

24 FILTER, AIR, ELEMENT, DIESEL 1 EA FILT.10997 HC3Z-9601-A

25 LUBRICANT, PENETRATING

CHAIN & CABLE, AEROSOL, 20

OZ CAN

1 EA LUBR.10047 DA6631

26 OIL, INDUSTRIAL, SUPER

DUTY DIESEL, SAE 10W30, 1

QT

1 EA OIL.10021 SAE 10W30

27 BLADE, EXACT FIT 1 EA BLAD.10242 12-A

28 FILTER, AIR, PANEL, 6-11/16" X

11-31/32" X 1-3/4", ELEMENT

1 EA FILT.10246 PA4321

Item Description Quantity Unit of

Measure Unit

Cost Total KCAB Part # Manufacturer

Part #

29 ALARM, BACK-UP, 12-24VDC,

ADJUSTABLE OUTPUT, BLUE

GLASS FILLED NYLON 1.57"

WD X

1 EA ALAR.10002 73040

30 BLADE, WIPER, WINTER, 24"

LG, RUBBER, WITH STEEL

ARM

1 EA BLAD.10055 37-245

31 BLADE, WIPER, 20" LG,

RUBBER, WITH STEEL ARM

1 EA BLAD.10061 30-200

32 BLADE, WIPER, WINDSHIELD

WIPER, PREMIUM UPGRADE

BEAM, 28" LG, DURAKLEAR-

NATURAL

1 EA BLAD.10163 28-15B

33 BLADE, WIPER, CLEAR

ADVANTAGE, 22"

1 EA BLAD.10240 22CA

34 FILTER, OIL, B329, 3-11/16" OD

X 3-7/8" LG X M22-1.50 THRD,

SPIN-ON LUBE

1 EA FILT.10345 B329

35 FILTER, OIL, B7449, 3" OD X 4-

3/32" LG

1 EA FILT.10371 B7449

36 FILTER, OIL, 3"OD X 3-17/32"

LG

1 EA FILT.10440 B7491

37 FILTER, OIL, B33, 2-11/16" OD X

3" HT, 25 MICRON

1 EA FILT.10558 B33

38 FILTER, FUEL, 98 OD X 178 MM

HT

1 EA FILT.10911 RE551507

39 FILTER, FUEL, 98 OD X 178 MM

HT

1 EA FILT.10912 RE551508

40 FILTER, AIR, CA30079 1 EA FILT.11004 CA30079

41 FILTER, AIR, 11.89" L X 5.67" W

X 2.25" H

1 EA FILT.11414 PA99517

42 FILTER, OIL, SPIN-ON, 3.0" OD

X 3-1/2" LENGTH, 18 MICRON

1 EA FILT.11454 B160

43 LUBRICANT, ANTI-SEIZE,

BRUSH ON, THREAD, 8 OZ,

COPPER INFUSED

1 EA LUBR.10036 13010

44 OIL, MOTOR, 0W-40

SYNTHETIC, 1 QUART

CONTAINER

1 EA OIL.10148 112628

45 FILTER, FUEL, BF26263 1 EA 10486 BF46263

Item Description Quantity Unit of

Measure Unit

Cost Total KCAB Part # Manufacturer

Part #

46 HARDENER, PRIMER,

REFINISH OMNI, 1 PINT

CONTAINER

1 EA 12083 MH101

47 ADHESIVE, GLUE, SUPER 1 EA ADHE.10002 1810

48 FILTER, OIL, 4-21/32" OD X 11-

13/32" LG X 2-1/4"-12 THRD,

SPIN-ON LUBE, BD103

1 EA FILT.10361 BD103

49 FILTER, FUEL, PRIMARY, 3-

11/16" ID X 8" LG X 1"-12,

BF5800

1 EA FILT.10598 BF5800

50 SANDPAPER, WET/DRY, 220

GRIT, 9 X 11

1 PKG 11071 32043

51 SANDPAPER, WET/DRY, 800

GRIT, 9 X 11

1 PKG 11082 32035

52 FILTER, FUEL, SECONDARY, 3-

1/32" OD X 4-27/32" LG X M16-

1.50 THRD, SPIN-ON

1 EA FILT.10799 FF1008

53 BLADE, WIPER, HEAVY DUTY

WINTER, 16", RUBBER COVER

1 EA BLAD.10071 59-16

54 COMPOUND, SEALING, RTV

SILICONE GASKET MAKER, 3.5

OZ TUBE, ULTRA GRAY

1 EA COMP.10039 82194

55 GREASE, INDUSTRIAL, MULTI

PURPOSE, MEGAPLEX,

PHILLIPS 66, 220 #2, NLGI,

GRAY/BLACK

1 EA GREA.10030 P1074171

56 FILTER, OIL, ENGINE 1 EA 10580 PF66

57 FILTER, OIL, PF63 1 EA 11427 PF63F

58 BLADE, WIPER, 12" 1 EA 12067 12-N

59 FILTER, FUEL, PRIMARY, 4-

21/32" OD X 9-1/2" LG, SPIN-ON

DIESEL, BF784

1 EA FILT.10728 FF845

60 PUMP, WINDSHIELD WASHER 1 EA PUMP.10007 6651619

61 PERCENTAGE

MARKUP/DISCOUNT ON ALL

OTHER VEHICLE PARTS

1 EA

TOTAL

4. VENDOR QUESTIONNAIRE

4.1. VENDOR QUESTIONNAIRE

Each bid must include the following written information:

1. Sourcing & Supply Chain*

Describe your ability to source both OEM and approved aftermarket parts for the diverse fleet list

(Chevrolet, Ford, Dodge, GMC, etc.).

*Response required

2. High-Demand Stock vs. Special Order*

Detail your inventory management system, including how you maintain stock levels for high-demand items and the process (including lead time communication) for non-stock or specialty orders.

*Response required

3. Return Process*

Detail your efficient and clearly defined process for the return of unused, incorrectly ordered, or defective parts (including core returns, if applicable), confirming there is no penalty to KCAB for these types of returns.

*Response required

4. Technical Support*

Describe the technical support and parts catalog access you offer (e.g., dedicated account manager, online catalog access, technical staff availability) to ensure accurate ordering.

*Response required

5. Fleet Technical Expertise*

Detail the depth of technical knowledge possessed by your staff responsible for supporting KCAB.

Describe their experience in cross-referencing parts across different makes and models, identifying parts based on limited information, and providing recommendations for part substitution (OEM vs.

Aftermarket) when availability is an issue.

*Response required

6. Transparency/Auditing*

Explain how your system provides fixed, transparent, and auditable pricing for KCAB, including how the "percentage off list" discount is applied.

*Response required

7. Freight & Surcharges*

Explicitly confirm that the pricing provided in the Pricing Proposal section includes all freight, handling, and hazardous material surcharges (as required by Section 3.1).

*Response required

8. Delivery Requirements*

Describe your commitment to delivery lead times for the CVG's Fleet Maintenance building (92 Field

Maintenance Drive Erlanger, KY 41048), recognizing that KCAB's strong preference is for a 24-hour turnaround, and a maximum of 72 hours is acceptable for standard orders.

Detail the complete logistics process (e.g., dedicated vehicles, standard days/times, inventory location) that supports the promptest service possible and confirm your procedure for communicating any lead times that may exceed 72 hours.

*Response required

9. References*

Provide a list of at least three (3) current or recent government/commercial clients with similar vehicle fleet parts contracts. Include the client name, contact name, title, phone number, and email.

*Response required

10. Provide a copy of your Certificate of Insurance*

*Response required

11. Exceptions to ITB or Sample Contract*

State in writing all exceptions to this ITB or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

12. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

13. Confirmation*

By submitting a bid, the bidder consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Bidder agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful bidder will execute any awarded contract using KCAB’s electronic signature service unless the bidder includes an exception with its proposal signifying its desire to sign manually. Included with the bid, bidders must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FAXWHMMD%2F20251113%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251113T131704Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEIX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIDBDlag%2FJ7fkjVQOnmUIqlWJQJb9K74gnrho9tYLJy8RAiAlln8fV0d7AKFHGdp64N0AF1Z8hPJMSgP04FgrA1h9sSqFBQhOEAIaDDg5MjM2NDY4NzY3MiIM5jIRYZmiZDj8FGk%2BKuIEplioRmVcYVElSiOU50u6qSj9mTlccNlszw73fn2IClctj3swBIoJY0N6yZJOoK%2BaxdwX89PLsAm9w3kPRPxIkIa1YsDxuz9t0kRQwwF6HwqxvehNaXPCVkuYRVQM6njx%2FlxogcIMJYLEkFKH%2BisTILcfft17eXk1BQQi%2B2lSpbJBtVtCnCMcbvVueIHl%2F%2BjMO0nguVaLZOdifrPeYweIZAKq2ti05cJZQmKBZ5371olrd3zLBcbw4lhg0VK1FDDvCyWFkrOQqg4Xt5RuNf5BjKCEzRPa6YOKiXspTuwzuAYRigKPS1t7ZcTa%2FsJhR6M%2Baque0pjfpQgkndUTeRnxEOzY30eHbb7BcJ%2BnHdjdre%2BblUf0cfPhsJDbyaFAH8OQkLJJL1ZTxI6vwUQMyGFGB7vfdvXR03YkdQe919VhNodim28ElFSULphBEfwHbm6rcZP94TuM1RBvd9%2F7AeEU0EF7HYU%2BmFVwG%2B6LlYr1fxTyi43q%2BZDMh2EWAQs0%2Fzt%2BcuH4YlS4PRM1WM5wbfX8PyFfKHNTgxJ5TefWEyS%2BUCQfhUPlme5aWUS72BYpwzQ2LklVbjE8djRd31E2jBqTJDdLDk8Raw9uZVPQpWV8D%2B%2BNvel8UiBjxo8ENAU3vAg7fgexfCec3lEPDWady1hdAVXPbcMluKmyXR2dEssK9cikDYCe8GjHtkE4zLGXdim%2FBcuAtzkFObi69ePohPCP7NzbDD18JPjFKkC4EwVNHezoLiLzhz%2BXFjFaACRd0fYmPgMimFrM34uRcrAzEVksW7HpqCILIOjCKHShlZNyESej1DDtmtfIBjqaAZQYuekGC5qK5WWNMFVSq0bpNhj3CW0iR3Z0LPKku%2BWGf%2BsZEAvltuSSbtZIy9kKSjeMis4KgcZYWlh8x116C5jatcoiDbWhho12l3QW2RsnufWmSPXrbbBM4oDSWqmPJ%2B2AlN%2BqIrfxn%2BXHz1amsVpSa2zmA0jcYKb4cFkrkJyLU%2FJXY4Z5CP6nROvMq7Y2NNN8eq82GHXlKpA%3D&X-Amz-Signature=4c998610cf718878850334abe935763c3090446fdb0f98fb4549d231c45694a5&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject

14. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.