Vehicle Hauling - Prequalification Resolicit of RFP 21*205

The Michigan Department of Technology, Management & Budget (DTMB) and Michigan Department of Transportation (MDOT) issued a prequalification Request for Proposal (RFP 210000000891) for vehicle hauling and optional cleaning services to be performed statewide across ten defined geographic zones. The procurement seeks qualified contractors to provide comprehensive vehicle transportation services, including pickup and delivery of passenger vehicles, trucks, heavy equipment, and other vehicles requiring towing, with services categorized by vehicle type (passenger vehicles and trucks/heavy equipment) and service type (drivable/trailer and tow out). Contractors must submit minimum and maximum pricing rates for each service category within each geographic zone and may optionally quote cleaning services. Selected vendors are required to respond to subsequent Requests for Quote (RFQs) within three hours of receipt and complete all deliveries within three business days, with the three-business-day delivery window beginning once vehicles are located. Vendors bear responsibility for locating vehicles not at specified pickup locations and removing attached equipment upon request. The RFP, issued February 8, 2021, included a bidder questions deadline of February 18, 2021, and a proposal submission deadline of 1:50 p.m. Eastern on March 8, 2021. The contract term is three years from April 6, 2021, through April 5, 2024, with options to renew for two additional one-year periods at the State's sole discretion. Evaluation criteria consist of product quality (50 points), service and delivery capabilities (20 points), other contract activities (15 points), and vendor questions (15 points), with a minimum threshold of 80 points required for price evaluation to proceed.

The solicitation documents do not specify set-aside designations or restrictions limiting bidder eligibility based on organization type or disadvantaged enterprise status. Contractors must maintain comprehensive insurance coverage including commercial general liability ($1,000,000), automobile liability ($1,000,000), workers' compensation, and garagekeepers liability ($1,000,000), and must remit an administrative fee of 1% on all payments to the State. Pricing quotes must be submitted via the SIGMA VSS system, with payment issued through Electronic Funds Transfer only, though processing has historically required approximately two months despite a contractual 45-day payment timeline. Liquidated damages of $500 plus $50 per day may be assessed for late or improper completion of contract activities. The RFP documents do not identify an incumbent vendor, current contract holder, or specific budget range for this procurement, nor do they reference existing technology infrastructure requiring vendor integration beyond the mandatory SIGMA VSS submission system.