Vehicle fleet key management system

The South Carolina Law Enforcement Division (SLED) is seeking proposals for a comprehensive Vehicle Fleet Key Management System through a competitive Request for Proposal (RFP) issued on 03/24/2025, with proposals due by 04/10/2025 at 3:00 PM. The procurement is specifically targeted for Richland County and encompasses a sophisticated key management solution requiring a secure cloud-based system capable of managing 1400 trackable key tags. The system must include lockable drawers, a 4k video security camera, a 20" touchscreen interface, and robust access tracking capabilities. Vendors are required to submit both technical and price proposals, which will be evaluated using a weighted scoring methodology: 40% for technical solution, 30% for experience and qualifications, and 30% for pricing. The proposed contract period spans from 05/01/2025 to 04/30/2030, with an initial one-year period and four potential one-year renewal options for maintenance and support services.

The solicitation includes specific requirements for vendor participation, including mandatory state registration and compliance with minority business participation provisions. Vendors must provide detailed references and adhere to tax withholding regulations for non-resident contractors. While specific set-aside designations are not explicitly detailed, the RFP suggests an emphasis on diverse vendor participation. The pricing structure is itemized across five line items, covering the initial key management system installation, first-year maintenance, and four subsequent years of maintenance and support. Although the exact budget range is not specified in the provided documentation, the comprehensive nature of the system and the five-year contract duration suggest a significant investment in technological infrastructure for fleet key management. Prospective bidders must demonstrate technical expertise, comprehensive system capabilities, and a proven track record in implementing similar secure key management solutions for law enforcement or government agencies.