Vehicle Conversion for the Police Department’s Crisis Response Team

The City of Pembroke Pines in Broward County, Florida, is seeking qualified firms to convert a 2023 Mercedes-Benz Sprinter 2500 High Roof van into a specialized Crisis Response Team vehicle through Request for Proposal #PD-24-03. The comprehensive vehicle conversion project requires detailed modifications including an electric roof-mounted awning, LED exterior lighting, vinyl flooring, fiberglass-reinforced walls, whiteboards, overhead storage cabinets, a squad bench, workstation, conference table, task chairs, and a complex electrical system with multiple batteries, inverter, generator, and communication equipment. Proposal evaluation will be based on project cost (25%), experience and capabilities (25%), understanding and approach (20%), previous experience (25%), and local vendor/veteran-owned business preferences (5%). The solicitation was issued on December 3, 2024, with a pre-bid meeting scheduled for December 10, 2024, at the East Police Station. Questions are due by December 16, 2024, and bid submissions are due by January 7, 2025, at 2:00 pm, with a project completion timeline of 240 calendar days from receipt of the van and an estimated start date of March 2025.

The solicitation does not indicate specific set-aside designations for disadvantaged enterprises, though it does provide a slight preference for local vendors and veteran-owned businesses in the evaluation criteria. No grant or federal funding is involved in this procurement, and no proposal security, bid bond, payment, or performance bonds are required. The estimated project cost is $90,000, with the total contract value not to exceed $500,000 based on the specimen contract. The contract includes comprehensive insurance requirements, mandating that the contractor maintain various insurance policies including general liability, workers' compensation, auto liability, and professional liability, with the City of Pembroke Pines named as an additional insured. The contract also includes standard municipal provisions such as non-discrimination clauses, independent contractor status, background screening requirements, and compliance with Florida statutes regarding employment eligibility, public records, and human trafficking laws.