Vehicle and Auto Liability Insurance

The Kansas Department of Transportation (KDOT) has issued an Invitation for Bid (IFB) for Vehicle and Auto Liability Insurance, seeking comprehensive automobile and equipment liability coverage for a three-year period from October 1, 2025, through October 1, 2028. The procurement covers insurance for 4,634 vehicles across 12 rating classifications and 7 rating territories, representing 2,191 permanent employees. The insurance policy specifications require comprehensive automobile liability coverage of $500,000 per person and per occurrence for bodily injury, $50,000 per occurrence for property damage, and $5,000 in excess medical payments, with an alternate bid option for $500,000 per occurrence property damage liability. Bids are due by August 12, 2025, at 2:00 PM CST and must be submitted electronically to Procurement@ks.gov. Bidders must provide detailed policy provisions, safety and risk management programs, and vehicle repair procedures. All potential vendors must submit various certifications, including immigration reform, sexual harassment policy compliance, and certification of non-engagement in boycotts. Evaluation will consider multiple factors including technical compliance, pricing, and adherence to specified requirements.

The solicitation includes provisions for preferential consideration of certain business types, specifically offering opportunities for Disabled Veteran Owned Businesses and Certified Business bidder preference categories. Potential bidders must submit a current Tax Clearance Certificate and comply with state requirements regarding human trafficking deterrence. The current insurance policy is held by Berkshire, with historical loss ratios ranging between 23% and 115% over the past decade. While specific budget ranges are not explicitly stated, the comprehensive nature of the coverage and the large vehicle fleet suggest a significant contract value. Bidders must complete additional forms related to Boycott of Israel, Sexual Harassment, and Immigration Reform and Control. The state reserves the right to set off contractor debts and may debar contractors who do not perform satisfactorily. All questions regarding the bid must be submitted via email to the designated Procurement Officer by July 25, 2025, with no pre-proposal conference scheduled.