Vegetables Frozen, Assorted

The Oregon Department of Corrections (ODOC) Purchasing/Contracts Division has issued an Invitation to Bid (ITB) for frozen vegetable products, specifically seeking two line items: Vegetables Peas and Vegetables Broccoli. The procurement targets a total estimated quantity of 80,000 pounds per item, with delivery requirements of two full truck loads (FTLs) at approximately 40,000 pounds each. Deliveries must occur within 40 days after order receipt or as scheduled by warehouse staff. The solicitation requires strict product specifications, including frozen goods maintained at 0 degrees Fahrenheit, a minimum six-month shelf life, and compliance with FDA/USDA food safety regulations. Bidders must provide detailed product information such as packaging type, case weights, and best-use-by dates. The contract will be awarded to the lowest responsive and responsible bidder, with the bid closing date set for September 5, 2025, at 9:00 AM PST. Evaluation criteria include per-unit pricing (with up to four decimal places), transportation and delivery charges, and potential preference points for Oregon-based businesses.

The ITB includes preferential considerations for Oregon-based businesses, offering a 5% preference for Oregon goods and services and an additional 5% preference for resident bidders headquartered in Oregon, potentially totaling a 10% preference. Historical pricing data indicates previous purchases of peas at $0.587 per pound and broccoli at $0.61 per pound. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement appears open to qualified vendors who can meet the stringent product and delivery specifications. The solicitation does not reference incumbent vendors or require integration with existing infrastructure. Although a precise award value is not specified, the estimated quantities and historical pricing suggest a potential contract value in the range of $90,000 to $100,000, depending on final bid pricing and total order quantities. Interested bidders must carefully review the detailed specifications and ensure complete compliance with all procurement requirements to be considered for award.