VDC invite to bid, term contract, dust pans, mop buckets, pails, recycle containers/10-26/lot BID129603

The Virginia Department of General Services Division of Purchases and Supply is requesting sealed electronic bids on a term contract for dust pans, mop buckets with wringers, plastic pails, and recycling containers under IFB 129603 on a lot-bid all-or-none basis, with bids due October 26, 2026 at 2:00 PM EDT. A Small Business Subcontracting Plan is mandatory; the Commonwealth has established a 42% statewide goal for purchases from businesses certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD). Bidders certified as micro or small businesses by DSBSD need only provide their certification number and date; non-certified bidders must identify specific DSBSD-certified small-business subcontractors and their proposed participation levels, which will be incorporated as contract requirements.

The scope includes eleven line items across dust pans, mop buckets, pails, and recycling containers in specified sizes and colors. Annual usage quantities range from 6 units for 50-gallon roll-off recycling containers to 770 units for heavy-duty dust pans. Delivery to the Virginia Distribution Center in Sandston, Virginia is required within 22 to 25 calendar days after order receipt. The initial contract term runs two years from award with three optional one-year renewal periods. All bidders must submit firm unit prices for each item throughout the contract period, with freight and installation included. Price escalation is permitted only after 150 days from the effective date, limited to increases in product costs as a percentage of active ingredients and capped at the Producers Price Index for rubber and plastic products. Contractors must provide electronic catalogs in eVA Catalog Interchange Format with complete specification sheets. Minimum order quantities for shipment are 125 units (single or mixed items) palletized or the wholesaler's minimum dollar requirement, whichever applies.

An optional pre-bid teleconference was held October 13, 2026 at 11:00 AM EDT. Bid clarifications were due October 15, 2026 at 4:00 PM EDT. Public bid opening occurs October 26, 2026 at 2:05 PM EDT via teleconference.