VCAAA Fall Prevention Program

The Ventura County Area Agency on Aging (VCAAA), a division of the County of Ventura Human Services Agency, is soliciting proposals through a Request for Qualifications & Quotations (RFQ) for a comprehensive Fall Prevention Program targeting seniors throughout Ventura County. The selected vendor will be responsible for delivering five evidence-based fall prevention and education classes: Tai Chi Moving for Better Balance, A Matter of Balance, Stepping-On, Walk with Ease, and Bingocize. The program requires the contractor to serve a minimum of 300 older adults and deliver 5,500 service units, offering mono-lingual and bilingual English/Spanish classes at no cost to participants. Proposals are due by 4:00 p.m. PDT on September 11, 2025, through the Bonfire portal, with bidder notification expected by September 26, 2025. The initial contract term will run from October 1, 2025, to June 30, 2026, with potential annual renewals contingent on successful implementation and continued funding. Bidders must submit detailed program design information, including class schedules, locations, participant estimates, line-item budget, staffing plan, and organizational background. Evaluation criteria will likely prioritize organizations with demonstrated experience working with older adults and delivering evidence-based fall prevention classes.

The procurement is funded through Title III-D of the Older Americans Act, with an anticipated budget of $48,600 for the nine-month contract period. While no specific set-aside designations are explicitly mentioned, the RFQ implies a preference for organizations with specialized expertise in senior services and fall prevention programming. Selected vendors must adhere to strict requirements, including using only California Department of Aging (CDA) and National Council on Aging (NCOA) approved evidence-based fall prevention classes and ensuring instructors are appropriately trained in the specific class modalities. The contractor must maintain appropriate licensure and comply with various certifications outlined in the accompanying documentation, including standards related to debarment, drug-free workplace policies, and non-discrimination practices. Vendors will be required to sign multiple compliance documents, including certifications regarding federal and state regulations, which may impact eligibility and selection. One (1) qualified bidder will ultimately be selected to enter into a contractual agreement with the County of Ventura to operate the Fall Prevention Program throughout the county.