Various Aggregate Material-Robeson County

The North Carolina Department of Transportation (NCDOT) is soliciting bids through Invitation for Bid (IFB) Number 54-RC-12205691 for the furnish and delivery of various aggregate materials to the Robeson County Maintenance location on an as-needed basis. The solicitation seeks four aggregate product lines: 40,000 tons of No. 57 Granite aggregate, 40,000 tons of ABC Granite aggregate, 5,000 tons of Class B Granite rip rap, and 10,000 tons of Aggregate Shoulder Borrow (ASB), with these quantities provided as estimates only and not guaranteed minimums. Successful vendors must complete delivery within twenty consecutive calendar days after receipt of each purchase order, with deliveries accepted Monday through Friday between 7:00 AM and 2:30 PM (excluding state holidays) at 986 NC 711 Highway, Lumberton, NC 28360. All aggregate products must be sourced from NCDOT-approved producer/supplier quarry or pit facilities and must comply with NCDOT Standard Specifications for Roads and Structures sections 1005, 1008, 1010, and 1012. The contract term is one year from the effective date of final contract execution, with the State reserving the right to extend with vendor concurrence, and all pricing must be firm for 180 days from the contract effective date. Written questions were due by February 3, 2026 at 12:30 PM with state responses provided February 6, 2026, and bid submissions are required electronically via the eVP portal by February 10, 2026 at 2:00 PM ET, with public bid opening occurring the same day at 2:00 PM via Microsoft Teams conference call. Vendors must be registered with the North Carolina Secretary of State and must certify financial stability through a Certification of Financial Condition.

The solicitation includes a 10% Historically Underutilized Businesses (HUB) utilization goal, requiring vendors to complete HUB Supplemental Vendor Information as part of their bid submission. The State reserves the right to award to a single vendor for all items or to make separate awards to different vendors for individual line items and may reject all bids if deemed not in the State's best interest. All pricing must be submitted on a Free-On-Board Destination basis, constituting the total cost to the State including all shipping, delivery, handling, and administrative fees. No incumbent vendors or current contractors are identified in the solicitation documentation, though the addenda indicate that vendors must list specific NCDOT-approved quarries for each material type to ensure proper sourcing. Payment terms are governed by the North Carolina General Terms & Conditions included as Attachment C. While specific budget ranges are not disclosed in the solicitation, the estimated annual volumes for the four product categories provide an indication of procurement scale; the State reserves the right to order more or less than estimated quantities during the contract period based on maintenance and weather-driven demand.