Valves

The City of Madison, Wisconsin, through its Finance Department and Madison Water Utility, issued Request for Quotation (RFQ) 4827-0-2019-BO on May 1, 2019, seeking the procurement of various gate and tapping valves for municipal water infrastructure. The solicitation requires gate valves in mechanical joint configurations ranging from 3 to 12 inches, with specific quantity requirements including 40 units of 6-inch restrained joint gate valves, 2 units of 3-inch and 4-inch mechanical joint valves, 60 units of 6-inch mechanical joint valves, 10 units of 8-inch valves, 6 units of 10-inch valves, and 2 units of 12-inch valves. Additionally, the procurement includes 2 units each of 3-inch and 8-inch tapping valves. All valves must comply with AWWA C509 or C515 latest edition standards, featuring resilient wedge design, mechanical joints, conductive gaskets with no lead content, non-rising stem configuration, and 2-inch square operating nuts. The quotation deadline was May 15, 2019, at 1:00 PM CST, with questions accepted until May 6, 2019, and answers provided by May 10, 2019. The City will evaluate proposals based on cost, quality, warranty, delivery capability, past performance, and customer satisfaction, with preference given to the most advantageous proposal.

The RFQ includes a local vendor preference policy, providing scoring advantages to suppliers registered with the City of Madison as of the bid due date. Acceptable valve models include Kennedy K4571, Mueller A2360, Clow F6100, and AFC 2500, with engineer-approved equivalents permitted as substitutes. The solicitation was ultimately awarded to American Flow Control, a local vendor, for a total contract value of $73,779.44. Unit prices range from $337.98 for 3-inch mechanical joint gate valves to $1,513.17 for 12-inch mechanical joint gate valves. Delivery requirements mandate FOB delivery to Madison Water Utility at 110 South Paterson Street, with vendors required to provide at least 24-hour advance delivery notice. Bidders were instructed to indicate whether their prices would remain firm for one year from the bid date or specify the duration of price firmness, with the option to offer volume or term payment discounts. No specific disadvantaged enterprise requirements were explicitly outlined in the procurement documents.