About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin, through its Finance Department on behalf of the Madison Water Utility for the procurement of valves. The solicitation, numbered 4827-0-2019-BO, was released on May 1, 2019, with a quotation due date of May 15, 2019, at 1:00 PM CST. Questions regarding the solicitation were due by May 6, 2019, with answers provided by May 10, 2019. The City seeks gate valves in various sizes (3-inch through 12-inch mechanical joint configurations) and tapping valves, with specific quantities outlined in the price proposal form: 40 units of 6-inch restrained joint gate valves, 2 units each of 3-inch and 4-inch mechanical joint valves, 60 units of 6-inch mechanical joint valves, 10 units of 8-inch valves, 6 units of 10-inch valves, 2 units of 12-inch valves, and 2 units each of 3-inch and 8-inch tapping valves. All materials must comply with AWWA C509 or C515 latest edition standards and meet specific technical requirements including resilient wedge design, mechanical joints, conductive gaskets with no lead content, non-rising stem configuration, and 2-inch square operating nuts.
Pricing quotes must include all shipping charges with delivery on an FOB basis to Madison Water Utility at 110 South Paterson Street, Madison, Wisconsin, requiring at least 24-hour advance notice prior to delivery. Bidders must indicate whether prices are firm for one year from the bid date or specify the number of days prices remain firm, and may offer volume discounts or term payment discounts. The City will award the contract to the responsive and responsible bidder whose proposal is most advantageous, considering criteria including cost, quality, warranty, delivery capability, past performance, and customer satisfaction. A local vendor preference policy is in effect, granting scoring preference to suppliers registered with the City of Madison as of the bid due date. Acceptable standard and restrained-end gate valve models are specified, including Kennedy K4571, Mueller A2360, Clow F6100, and AFC 2500 models with engineer-approved equals permitted as substitutes.
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| File | Type | Posted |
|---|---|---|
| 4827 Summary.xlsx | XLSX spreadsheet |
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Rev. 07/20/2015-4827-0-2019-BO-RFQ TEMPLATE.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4827-0-2019-BO
For: Valves
Released Date: Monday, May 1, 2019
Questions Due Date: Monday, May 6, 2019
Answers Due Date: Friday, May 10, 2019
Quotation Due Date: Wednesday, May 15, 2019 @ 1:00 PM CST
City Agency: Madison Water Utility
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Brittany O’Donnell
210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4827-0-2019-BO
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 40T4827-0-2019-BO40T
4827-0-2019-BO-RFQ TEMPLATE.doc Page 2
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Adam Wiederhoeft Madison Water Utility
(608) 266-9121 awiederhoeft@madisonwater.org
Buyer: For questions regarding instructions, terms & conditions.
Brittany O’Donnell City of Madison Purchasing Services
(608) 243-0529 bodonnell@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:awiederhoeft@madisonwater.org mailto:bodonnell@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 40T4827-0-2019-BO40T
4827-0-2019-BO-RFQ TEMPLATE.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.
Material Requirements – VALVES:
− Gate valves (12” and smaller) shall meet AWWA C509-Latest Edition or AWWA C515-latest edition
− Valve Accessory/Fastening Kits, consisting of: Armor Tip Conductivity Mechanical Joint Gaskets (no lead), glands, and bolts are not to be furnished with the valve.
o See RFQ “VALVES (BUTTERFLY VALVES AND VALVE ACCESSORIES)” for Valve Accessory/Fastening Kit bids.
− Valve Adaptors are not to be furnished with the valve (Adaptor Inc. valve adaptors, or equal).
o See RFT “VALVE BOX ADAPTORS” for Valve Box Adaptor bids.
Gate Valve Specifications (valves 12-inches and smaller):
− Resilient Wedge Gate Valves − Supplied with mechanical joints.
− Supplied with conductive (no lead) gaskets − Open to the left − Non-rising stem − O-ring packing − 2-inch square operating nut
Acceptable models (standard gate valves):
− Kennedy – K4571 − Mueller – A2360 − Clow – F6100
− AFC 2500
Acceptable models (restrained-end gate valves):
− AFC 2500 Ductile Iron Resilient Wedge Gate Valve with ALPHA Ends Engineer-Approved Equal http://www.cityofmadison.com/business/localPurchasing
Rev. 07/20/2015-4827-0-2019-BO FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4827-0-2019-BO Valves This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Materials shall conform to the requirements specified in this solicitation. The Engineer reserves the right to reject any materials not meeting these Specifications. Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
VALVES (GATE VALVES):
Item Quantity Description Manufacturer
& Model Unit Price Volume Discount
Extended Price
1 40 6” Gate Valve w/ Restrained Joint Ends (AFC 2500 w/ Alpha Ends, or approved equal)
2 2 3” MJ Gate Valve $ $ $
3 2 4” MJ Gate Valve $ $ $
4 60 6” MJ Gate Valve $ $ $
10 8” MJ Gate Valve $ $ $
6 6 10” MJ Gate Valve $ $ $
7 2 12” MJ Gate Valve $ $ $
8 2 3” Tapping Valve $ $ $
9 2 8” Tapping Valve $ $ $
Total $
Delivery Requirements:
− F.O.B. via open type truck to: Madison Water Utility 110 S. Paterson Street Madison, WI 53703
− At least 24-hour notice is required prior to delivery. Call: (608) 266-4790.
− No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.
Rev. 07/20/2015-4827-0-2019-BO FormA-PriceProposal.doc
− The above materials are to be shipped in crates or bundles, attached to pallets for unloading with overhead crane and slings.
− Gaskets, glands and bolts shall be separated from the valve in individually packaged kits.
Days to Delivery After Receipt of Order: _____________
Is price firm for one year from date of bid? Yes ______ No ______
If No, price firm for ________ days.
Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)
Above bid submitted by:
COMPANY NAME
Rev. 07/20/2015-4827-0-2019-BO FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4827-0-2019-BO Valves This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4827-0-2019-BO-RFQ TEMPLATE |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 4827-0-2019-BO FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4827-0-2019-BO Valves |
| 4827-0-2019-BO FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4827-0-2019-BO Valves |
| BIDDER Information |
| Local Vendor Status |
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