Valve Boxes

The City of Madison Finance Department and Water Utility have issued Request for Quotation (RFQ #5416-0-2025-TJ) for valve box components across Dane County and Mattoon Village, Wisconsin. The procurement seeks 157 valve box bases, 150 valve box bottoms, 200 valve box lids, and 182 valve box top castings with specific technical requirements. Acceptable manufacturers include Bingham and Taylor and SIP Industries, with components specified as tar-coated cast iron and featuring a three-piece screw-type design with "Stay-Put" style covers marked "WATER". The RFQ was released on Tuesday, April 8, 2025, with responses due on Tuesday, April 22, 2025, at 2:00 PM CST. Evaluation will be based on the total of quantified items, with delivery required F.O.B. to Madison Water Utility at 110 S. Paterson Street, Madison, WI, requiring a minimum 24-hour delivery notice. Bidders must provide unit pricing, and the City reserves the right to evaluate substitutes and make final equivalency determinations.

The solicitation appears to have a local vendor preference provision, encouraging bidders to register on the City of Madison's local purchasing website. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the RFQ includes detailed technical specifications governing base sections, shaft dimensions, threading, and lid characteristics. The document does not disclose a specific budget range or award value for the valve box procurement. No incumbent vendors or existing infrastructure integration requirements are noted in the provided documentation. Potential bidders will need to carefully review the technical specifications, ensure manufacturing compliance, and submit precise unit pricing to be considered for the contract. The procurement appears focused on standardized municipal water utility infrastructure components with clear technical and delivery expectations.