Valve Box Adapters

The City of Madison Finance Department and Water Utility has issued Request for Quotation (RFQ) #5415-0-2025-TJ for Valve Box Adaptors, targeting vendors capable of supplying adaptors compatible with multiple valve manufacturers including Kennedy, Mueller, Clow, and AFC. The specific quantity requirements include 15 4" adaptors, 120 6" adaptors, 20 8" adaptors, 12 10" adaptors, and 5 12" adaptors. Bidders must submit comprehensive pricing through Form A, detailing unit prices, volume discounts, and extended pricing information. The procurement will evaluate award criteria encompassing cost, quality, compatibility, standardization, warranty, delivery performance, and vendor history. Responses are due on Tuesday, April 22, 2025, at 2:00 PM CST, with F.O.B. delivery specified to Madison Water Utility located at 110 S. Paterson Street. The solicitation emphasizes precise technical specifications and comprehensive vendor qualifications to ensure optimal valve box adaptor procurement.

The RFQ includes a local vendor preference policy, which provides scoring advantages to registered local vendors, potentially creating opportunities for region-based businesses. While no specific set-aside designations for disadvantaged enterprises are explicitly stated, the procurement process appears designed to encourage competitive and diverse vendor participation. The evaluation will consider multiple factors beyond pricing, suggesting a holistic approach to vendor selection. No incumbent vendors are mentioned in the documentation, and no specific budget range is provided, leaving potential financial parameters open for competitive bidding. The procurement seeks to establish a contract that ensures standardized, high-quality valve box adaptors for the Madison Water Utility, with flexibility for potential multiple award scenarios based on the comprehensive evaluation criteria.