Valet Services

The University of Texas at Austin issued Request for Proposal No. 721-26015 on March 18, 2026, seeking qualified vendors to provide comprehensive valet and parking management services for University Events & Experience sponsored events across multiple campus locations in Travis County and Austin, Texas. The scope of work encompasses valet management and supervision, valet attendants, parking lot and garage traffic control, golf cart rentals with certified operators, shuttle services utilizing enclosed vehicles or vans, temporary signage, parking flow management, and administrative coordination on an as-needed basis with no guaranteed minimum quantities or dollar amounts. The contract term is anticipated to be three years with optional renewal periods totaling two additional one-year terms. Pricing must be submitted as detailed hourly rates for specific service categories including valet managers, valet attendants, golf cart operators, shuttle services, traffic control attendants, garage attendants, parking lot attendants, insurance fees, signage fees, and site visit/administrative work, with all costs inclusive and no additional reimbursable expenses permitted. The proposal submission deadline is April 17, 2026 at 2:30 PM CDT through the University's Bonfire procurement portal, with a questions deadline of March 26, 2026 at 12:00 PM CDT and an intent to bid deadline of April 17, 2026 at 1:30 PM CDT. Evaluation will be based on Respondent Qualifications and Reputation (25%), Quality of Proposed Services and Methodology (25%), Ability to Meet University Needs (20%), and Price Proposal (30%), with proposers required to provide minimum three client references from large, complex events at tier-one research institutions completed within the past four years demonstrating experience with university systems, law enforcement coordination, and campus stakeholder management.

The RFP includes a mandatory HUB (Historically Underutilized Businesses) Subcontracting Plan requirement, as subcontracting opportunities are probable and the contract value exceeds $100,000, necessitating respondents to either self-perform or identify specific subcontracting portions to Texas-certified HUB and non-HUB vendors while demonstrating good faith efforts to utilize HUB subcontractors. Respondents must complete comprehensive submission requirements including a cover letter, qualifications statement, quality of proposed services narrative, ability to meet University needs statement, pricing and delivery schedule in Excel format, Execution of Offer, Addendum Acknowledgement Form, VetHUB Subcontracting Plan, Certificate of Interested Parties Form 1295, and company information disclosures regarding legal name, principal place of business, years in business, state of incorporation, employee count, annual revenue, financial statements for the past two years, pending litigation or loan defaults, customer references, and disclosure of individuals with at least 25% ownership interest. All submissions must include certifications of compliance with federal, state, and local laws including Texas Government Code requirements concerning Israel boycotts, Iran and Sudan sanctions, firearm entity discrimination, energy company boycotts, COVID-19 vaccination restrictions, antitrust compliance, tax obligations, equal employment opportunity, child support obligations, and debarment status. Payment terms follow the Texas Prompt Payment Act with net 30-day requirements, with the University preferring the JP Morgan Chase Single Use Account program for payment processing. The RFP does not specify an estimated contract value or budget range, though the contract's as-needed nature and multi-year term with renewal options suggest a substantial procurement; the University reserves the right to make multiple awards and intends to use group purchasing authority allowing other University of Texas System institutions to utilize resulting contracts.