Valerus licenses & upgrade protection

The South Carolina Department of Corrections (SCDC) is seeking to procure Valerus Enterprise licensing, upgrade protection, and recording server equipment for their Security Division through Solicitation #5400027710. The specific procurement includes 625 Valerus Enterprise licenses for Vicon cameras, 45 Valerus Enterprise licenses for third-party cameras, 670 guaranteed software upgrades for a three-year term, and 12 Valerus recording servers with 120TB storage, RAID-5 configuration, 2U form factor, and 200 camera capacity per server. The procurement requires the successful contractor to provide same-day on-site support for software and equipment issues and assist with return merchandise authorizations (RMAs) at no additional charge. Offers were initially due by January 7, 2025, at 10:00 AM ET, but Amendment I extended the submission deadline to January 14, 2025, at 10:00 AM ET, with the award posting date moved to January 21, 2025. Vendor questions were due by December 23, 2024, at 10:00 AM ET, and no pre-bid conference was scheduled. The contract will be awarded to the lowest responsive and responsible bidder on an all-or-none basis, with all items to be delivered within 30 days after receipt of order to the SCDC Facilities Management Camera Shop in Columbia, SC.

The solicitation includes provisions for South Carolina resident vendor preferences and US/SC end-product preferences under Section 11-35-1524 of the South Carolina Code of Laws. Vendors must provide an in-state office address to qualify for certain preference categories, which will be applied by line item. While the solicitation does not specify a total estimated contract value or funding source, it requires fixed pricing for the duration of the contract and indicates that the state will not pay any sales or use taxes. Notably, the initial solicitation resulted in a no-award determination, with the agency stating that no offers received met the solicitation requirements. As a result, SCDC plans to issue a new solicitation at a later date. The procurement appears to be a one-time purchase with specific technical requirements for security camera licensing and recording infrastructure, targeting improvements in the department's security monitoring capabilities.