VA ABC Headquarters Lawn and Grounds and Snow and Ice Removal Services

The Virginia Alcoholic Beverage Control Authority (Virginia ABC) is issuing a Sealed Invitation for Bids (IFB) numbered 180-26-IFB for comprehensive lawn and grounds maintenance and snow and ice removal services at its headquarters facility located at 7450 and 7452 Freight Way, Mechanicsville, Virginia 23116 in Hanover County. The solicitation was posted on March 31, 2026, with sealed bids due electronically by April 30, 2026, at 1:00 PM EST; a mandatory pre-bid conference is scheduled for April 15, 2026, at 10:00 AM EST at the facility, with attendance required for bid eligibility. The scope of work encompasses a comprehensive range of grounds maintenance services including mowing, edging, trimming, fertilization, aeration, seeding, leaf removal, mulching, tree and shrub maintenance, irrigation system maintenance and repair, and on-call snow and ice removal services. Bidders must submit detailed pricing on a 52-week schedule covering all lawn and grounds maintenance activities, annual irrigation services, tree treatments, and snow and ice removal on both hourly and time-and-materials bases for various equipment and labor categories. Required contractor qualifications include a Certified Landscape Irrigation Auditor (CLIA) or Certified Landscape Water Manager (CLWM) certification, backflow prevention device worker certification from the Department of Professional and Occupational Regulation, a current Virginia contractor's license, five consecutive years of irrigation service experience as the registered owner, appropriate pesticide applicator certifications, and an International Society of Arboriculture (ISA) certified arborist on staff. The contract is structured for a one-year initial term commencing July 1, 2026, with four optional one-year renewal periods, and price renewals are limited to increases or decreases not exceeding the Grounds Maintenance category percentage change in the Consumer Price Index. All bidders must be registered on eVA prior to the bid closing date and must submit a comprehensive Plan of Operations within seven calendar days of award.

Virginia ABC encourages subcontracting with Small, Women-owned, and Minority-owned (SWaM) certified businesses and has established a goal of 42 percent of purchases from such vendors, though this does not constitute a set-aside restriction. The solicitation does not identify any incumbent vendors or current contractors that bidders need to be aware of or integrate with existing infrastructure. The contract is subject to performance requirements, periodic inspections, and Virginia ABC's right to terminate for convenience with 60 days' written notice. No specific award value or budget range is provided in the solicitation materials, as pricing will be determined through the sealed bidding process based on each vendor's submitted rates for the detailed schedule of services and equipment categories. This procurement is open to all qualified vendors capable of meeting the specified certifications and experience requirements, though preference is given to those with established relationships with SWaM-certified subcontractors.