UWM Printing Equipment Maintenance and Service Bid

The University of Wisconsin-Milwaukee (UWM) has issued a Request for Bid (RFB) KK19-03-M for comprehensive service and preventative maintenance of printing and bindery equipment at UWM Print & Copy Services in Glendale, Wisconsin. The procurement seeks a qualified vendor to provide maintenance services for six specific pieces of equipment: an AB Dick 2-color 12x18 offset printing press, three Challenge cutters of varying sizes (40-inch, 30-inch, and 20-inch), an MBO folder with right-angle attachment, and a Duplo Model 4000 collater/booklet maker. Bidders must have a minimum of five years of experience in printing and bindery equipment maintenance and demonstrate capability to service all listed equipment. The contract term is three years, with the option to renew for up to three additional one-year periods through mutual written agreement. Key bid requirements include submitting hourly labor rates for preventative maintenance and repairs, with no travel time charges during regular business hours (8:00 a.m. to 4:30 p.m., Monday through Friday). Vendor questions were due by May 22, 2018, at 10:00 a.m. CST, with final bid responses required by June 7, 2018, at 2:00 p.m. CST.

The solicitation includes provisions for Minority-Owned Business Enterprises (MBEs) and Disabled Veteran-Owned Businesses (DVBs), which may receive a permissive 5% price preference under Wisconsin Statutes. Bidders must complete the DOA-3832 Bidder Required Form, providing comprehensive company information, at least four references, and certifications regarding non-collusion and compliance with various state requirements. Vendors must also provide proof of insurance, with the Board of Regents and UWM listed as additional insureds, and acknowledge that no federal or state taxes will be charged due to UWM's tax-exempt status. The award will be made to the lowest responsive and responsible bidder, with UWM reserving the right to award by individual line item if deemed in the university's best interest. Bidders are required to designate a point of contact for bid-related questions, affirmative action matters, and order and billing communications. While no specific budget range was disclosed, the contract allows for potential additions of replacement equipment through written contract amendments.