UW Travel Management

The University of Washington has issued a Request for Proposal (RFP) seeking qualified travel management service providers to support the Intercollegiate Athletics Department (ICA) for its 22 sports programs and administrative staff. The procurement targets a comprehensive travel management contract covering both team and individual travel needs, with a focus on securing a specialized travel agency that can effectively handle complex athletic program logistics. The RFP, identified as solicitation number 869268, was posted on March 11, 2025, with critical dates including a question submission deadline of April 4, 2025, at 11:59 PM PST, and a proposal submission deadline of May 2, 2025, at 11:59 PM PST. All procurement activities will be conducted exclusively through the University's Workday Strategic Sourcing system, requiring potential bidders to establish an accurate company profile within the platform. Prospective vendors must demonstrate expertise in managing comprehensive travel arrangements for athletic programs, with a focus on efficiency, cost-effectiveness, and ability to coordinate complex travel logistics for multiple sports teams and administrative personnel.

While specific set-aside designations are not explicitly detailed in the available documentation, the procurement process appears to be open to qualified travel management service providers who can successfully navigate the Workday Strategic Sourcing platform. Potential bidders will need to carefully establish their company profile and ensure accurate contact information and time zone settings to participate effectively. The point of contact for this RFP is Aleksondra Jordan (jordanar@uw.edu), who will manage communications throughout the procurement process. Although no specific budget range or award value is mentioned in the provided documents, the scope suggests a potentially significant contract given the comprehensive travel management needs of 22 sports programs. The University of Washington reserves the right to modify the procurement timeline and will communicate any changes through the Workday Strategic Sourcing system, indicating flexibility in the procurement approach.