UTOPIA- Enterprise Resource Planning

UTOPIA, a Utah-based fiber utility consortium, is issuing a Request for Proposal (RFP) to procure a comprehensive Enterprise Resource Planning (ERP) solution to support the organization's operational and financial management needs. The procurement seeks qualified vendors to provide ERP system implementation and related services that will address UTOPIA's functional and technical requirements as outlined in the ERP Requirements Template. Prospective vendors must demonstrate capability in system integration, operational support, and alignment with UTOPIA's baseline expectations for system functionality. Interested respondents must submit written questions by March 6, 2026 at 5:00 PM Mountain Time to Blaine Clegg at bclegg@utopiafiber.com, and all proposals must be received via email to the same contact by March 13, 2026 at 5:00 PM Mountain Time, with late submissions automatically disqualified. The solicitation materials include a detailed RFP document and an ERP Requirements Template that specify the evaluation criteria and technical specifications vendors must address in their responses. Individual file submissions are limited to a maximum of 1GB per file, and interested vendors are responsible for reviewing the complete solicitation documentation to ensure compliance with all requirements.

The RFP documentation does not specify set-aside designations, restrictions on respondent types, or preferences for disadvantaged enterprises based on the available information. No incumbent contractor or current vendor information has been identified in the solicitation posting. The procurement documentation does not reference existing infrastructure or technology integration requirements in the posted materials, though vendors are expected to review the complete RFP and requirements template for any such specifications. Similarly, the specific award value, budget range, contract term, and renewal options are not disclosed in the courtesy posting but are contained within the complete RFP documents themselves. Award decisions will be made directly by UTOPIA and communicated to selected vendors; contract results will not be posted on the Utah Division of Purchasing website. All inquiries, submissions, and award notifications should be directed to UTOPIA rather than state purchasing offices.