Utility Locate Services

Pinellas County, Florida is soliciting bids for Utility Locate Services under ITB issued September 17, 2026, with proposals due October 8, 2026 at 3:00 p.m. and questions due September 24, 2026 at 3:00 p.m. Award will go to the lowest responsive, responsible bidder.

The scope encompasses electronic ticket management and physical utility locating for Pinellas County Utilities (PCU) infrastructure across Pinellas County, including over 3,500 miles of pipe and approximately 370,000 appurtenances (valves, blow-offs, fire hydrants, water, sewer, and reclaimed mains). The contractor receives locate requests via the Utilisphere application or County-designated system, screens tickets using PCU's ArcGIS online system and hard copy prints, and physically locates utilities outside fenced facility boundaries as needed. Estimated volume is approximately 50,000 locate tickets annually, though this is not guaranteed. Pricing must be submitted on a unit cost basis for both electronic ticket management and physical locating, with all associated costs including fuel, vehicle, tools, administrative expenses, and emergency/after-hours/weekend/holiday premiums included in unit pricing. Unit prices are adjustable annually at 12-month intervals by up to the lesser of the Consumer Price Index or 5%.

The initial contract term is 36 months with potential extension for two additional 12-month periods subject to written agreement and County Administrator or Director of Purchasing approval. Contractors must demonstrate successful completion of a minimum of three similar contracts within the past seven years and provide four professional references. Insurance requirements include Workers' Compensation at Florida Statutory limits, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), and Professional Liability/Errors and Omissions ($1,000,000 per occurrence/claim).

Contractors must execute three compliance affidavits: Common Carrier Attestation certifying compliance with Florida Statutes 908.111 and 92.525 (immigration provisions); Human Trafficking Affidavit under Florida Statute 787.06; and Foreign Country of Concern Affidavit under Florida Statute 287.138 certifying non-ownership by or controlling interest from designated foreign countries. Monthly invoicing occurs based on actual tickets received and screened, with monthly status meetings required between contractor and PCU staff. No mandatory pre-bid meeting or site visit is scheduled.