Utility department inventory items

The City of Bossier City, Louisiana is seeking bids for Utility Department Inventory Items through Bid #S04-25, targeting comprehensive utility-related supplies and materials for seven operational divisions including Water Treatment Plant, Transmission/Distribution, Customer Service, Red River Treatment Plant, Sewer Maintenance, Lift Stations, and Northeast Treatment Plant. The procurement covers multiple inventory categories such as brass materials, water pipe materials, sewer inventory items, couplings, sleeves, valves, repair clamps, and saddles. The contract will be effective from June 16, 2025, to June 15, 2026, with potential renewals for up to four additional one-year periods. Bids are specifically due on June 13, 2025, at 10:00 A.M., with bid opening scheduled for 10:30 A.M. Bidders must maintain a distribution/warehouse facility within 20 miles of the Bossier City Municipal complex and demonstrate capability to maintain inventory and respond to emergency requirements. All proposed items must comply with the 2011 "Reduction of Lead in Drinking Water Act" standards, and vendors are required to provide a standard discount percentage for items not included in the standard inventory list.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide a standard pricing structure with firm prices guaranteed for the initial twelve-month period, with potential future adjustments based on the Producer Price Index. A tariff clause allows for equitable price adjustments if material costs change due to tariffs. The city will issue blanket contract purchase orders based on awarded prices, with city employees required to document their name, division, and purchase number during transactions. While specific budget ranges are not detailed, the comprehensive nature of the inventory procurement suggests a substantial annual contract value. The bid packet indicates that prices will be evaluated competitively, with considerations for inventory maintenance capabilities, compliance with drinking water standards, and the ability to meet emergency supply requirements. Successful vendors will be expected to provide a reliable and responsive supply chain for critical utility infrastructure materials.