Utility construction & sewer repair services (MSA)

The City of Palm Coast is seeking proposals from qualified, licensed contractors to provide miscellaneous utility construction and sewer repair services through a Master Services Agreement (MSA) for the 2026 fiscal year. The procurement, identified as Bid #RFP-UT-25-50, covers a comprehensive range of infrastructure services including sewer system repairs, water and wastewater utility repairs, stormwater system improvements, roadway and sidewalk restoration, excavation, and site restoration. Contractors must possess valid General Contractors and Underground Utility Licenses to be eligible. The evaluation criteria will assess proposals based on four key areas: experience and qualifications (20 points), approach and methodology (20 points), cost proposal (40 points), and staffing and resources (20 points). The solicitation was posted on August 27, 2025, with proposals due by September 18, 2025, at 2:00 PM EDT. Potential bidders must submit all questions in writing through the City's Procurement Portal by September 11, 2025, at 2:00 PM EDT, and must submit an "Intent to Bid" by September 17, 2025, at 2:00 PM EDT.

The City of Palm Coast has implemented a Local Business Preference Policy that provides an advantage to local vendors headquartered in Palm Coast or Flagler County for at least one year. Under this policy, local vendors can be awarded the contract if their cost is within 3-5% of the lowest bid, up to $20,000. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation requires comprehensive documentation including references, insurance certificates, and compliance forms covering topics such as E-Verify, scrutinized companies, and anti-human trafficking. The contract term is one year, beginning October 1, 2025, through September 30, 2026, with the option to renew annually for up to two additional one-year terms. Work orders will be issued on a rotating or as-needed basis, considering contractor availability, performance, and pricing. Pricing for services will be based on a unit price schedule, with contractors required to submit detailed hourly and per-unit rates for various equipment and services, including road closures, excavation, and specialized infrastructure work.