Utility Cart Preventative Maintenance and Repair
Closed State & local contract opportunity
- Solicitation number
- Y25-104
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Jenna Allen jenna.allen@ocfl.net (407) 484-2427
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is soliciting bids for a comprehensive Utility Cart Preventative Maintenance and Repair contract (Solicitation Y25-104) for the Orange County Convention Center. The procurement seeks a contractor to provide maintenance and repair services for approximately 250 utility carts across various departments, including semi-annual preventative maintenance, repair services during standard business hours, and pick-up and delivery for off-site repairs. Key deliverables include a systematic maintenance program utilizing detailed inspection forms for daily pre-function checks and comprehensive preventative maintenance evaluations. The solicitation requires electronic submission through the OpenGov e-Procurement Platform, with responses due by 4:00 pm EST on December 5, 2024. Potential bidders must submit questions by November 12, 2024, at 5:00 pm EST through the platform's question and answer module. The contract will have an initial five-year term with potential for renewal, and bidders must propose a percentage markup or markdown for parts and materials. Evaluation criteria will focus on responsiveness, responsibility, and lowest bid, with the contract to be awarded on an all-or-none basis.
The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The existing fleet consists of 240 utility carts from manufacturers including Taylor Dunn and EZ-GO, acquired between 2003 and 2024, with a total original cost of $2,719,615.69 and a current net book value of $599,471.59. The total estimated contract budget is $630,000, broken down into $500,000 for parts/materials and $30,000 for miscellaneous fees. Bidders must provide references, maintain proper insurance, comply with safety regulations, and submit compliance forms including non-collusion certification and E-Verify documentation. The carts are distributed across multiple departments such as Security, Parking, Traffic, Event Utilities, Environmental Services, Event Set-Up, Warehouse, IT, Facility Maintenance, Capital Planning, Marketing, Technical Services, and Exhibitor Services. The utility carts vary in configuration, including two-passenger, four-passenger, and shuttle models with different tire types, battery configurations, and specialized functions.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Utility Cart Preventative Maintenance and Repair (Y25-104)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, December 5, 2024.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Tuesday, November 12, 2024 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email jenna.allen@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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